Healthcare Project Manager Jobs

About The Position

Requirements

• Bachelor’s degree required.
• At least 3–5 years of progressively responsible experience planning, launching, and managing large, complex, multi-stakeholder initiatives or programs within a large organization.
• Demonstrated success leading cross-unit or cross-organizational initiatives from concept through implementation, including developing work plans, timelines, milestones, and budgets.
• Experience convening and facilitating meetings, working groups, or events with senior leaders, faculty or subject-matter experts, and external partners, and driving follow-through on outcomes.
• Ability to translate strategic goals into prioritized action plans and manage concurrent priorities in a fast-paced, evolving environment.
• Experience coordinating hiring, recruitment, or team-building processes in a large organization.
• Excellent written and oral communication skills, including preparing executive briefings, reports, and presentations.
• Strong interpersonal and relationship-building skills, sound judgment and discretion, and ability to work across organizational cultures.
• Proficiency with project management and collaboration tools such as Microsoft 365, Smartsheet, Asana, or similar.

Nice To Haves

• Master’s degree in a relevant field such as public health, health administration, business administration, public policy, computer science, or data science.
• Experience managing initiatives in an academic, research, or academic medical center setting, including working with faculty and shared governance.
• Familiarity with artificial intelligence, data science, digital health, biomedical informatics, or health care delivery and research.
• Experience coordinating multi-investigator grant proposals, center grants, or internal seed-funding programs.
• Experience building or managing academic–industry or academic–health system partnerships.
• Experience supporting the development of educational or training programs.
• Knowledge of UW–Madison or comparable large public university administrative, HR, and financial processes.
• Project management certification, such as PMP, or equivalent formal training.

Responsibilities

• Partner with the AI in Health Task Force Leader to refine the initiative’s strategic vision, goals, and multi-year roadmap, and translate them into work plans, milestones, and success metrics.
• Plan and lead meetings, working groups, workshops, and seminars involving campus units and external partners.
• Coordinate with leadership, HR, and finance to define and launch staff searches, manage recruitment logistics, and support onboarding.
• Establish program timelines, action-item tracking, risk and issue management, and budget monitoring.
• Design and administer early-stage collaboration mechanisms, such as pilot or seed-funding programs, faculty matchmaking, and project kickoffs; track projects from idea to launch.
• Build and maintain an inventory of AI-and-health expertise, projects, data resources, and programs to identify synergies and gaps.
• Identify external funding opportunities and coordinate planning and preparation of large, multi-investigator and center-scale proposals.
• Support faculty in developing courses, certificates, training programs, and other educational opportunities in AI and health.
• Staff the task force and advisory committees, preparing agendas and briefing materials, recording minutes, tracking decisions, and helping navigate institutional partnership, data-access, and agreement processes.
• Prepare reports, presentations, and briefings for deans and senior leadership; coordinate web content, newsletters, and event announcements; and report progress against goals.
• Set priorities, allocate tasks, and collaborate with project staff to meet program targets and milestones.
• Manage change control and act as a mid-level decision-making authority.
• Create the program plan and structure, monitor progress and performance, and identify, resolve, or escalate risks and issues.
• Facilitate estimates of program costs, resources, and timelines; monitor activities and budgets; coordinate component project managers for consistency and alignment; and follow change-control processes when targets cannot be met.
• Coordinate resource sharing among component projects for the overall benefit of the program.
• Communicate program status, goals, and risks to team members, executive leaders, sponsors, and stakeholders; develop and use dashboards, measures, and reporting tools.
• Manage outside contractors and vendors, ensuring their integration into the program and satisfactory service standards.

Benefits

• Generous vacation, holidays, and paid time off
• Competitive insurances and savings accounts
• Retirement benefits
• Excellent benefits package