Senior Project Manager, HAIL (AI in Healthcare)

Universities of Wisconsin•Madison, WI

15d

About The Position

The University of Wisconsin–Madison is launching an AI and Health initiative in partnership between the College of Computing & Artificial Intelligence and the School of Medicine and Public Health. The initiative aims to advance research, education, and innovation at the intersection of artificial intelligence and human health. The Senior Project Manager will help establish the initiative and turn its vision into an operating program, working closely with the AI in Health Task Force Leader and engaging faculty, clinicians, students, industry partners, and community partners. The position will help shape the initiative’s strategy and multi-year roadmap, establish its operating structure, support early collaborative projects, and lay the organizational foundation for its teaching and research mission. The role also coordinates team-building and staff recruitment, research development, education initiatives, governance, partnerships, communications, reporting, schedules, budgets, and program risks. This is a 100% Academic Staff appointment in the UW–Madison College of Computing and Artificial Intelligence. Salary is negotiable based on qualifications and experience.

Requirements

At least 3–5 years of progressively responsible experience planning, launching, and managing large, complex, multi-stakeholder initiatives or programs within a large organization.
Demonstrated success leading cross-unit or cross-organizational initiatives from concept through implementation, including developing work plans, timelines, milestones, and budgets.
Experience convening and facilitating meetings, working groups, or events with senior leaders, faculty or subject-matter experts, and external partners, and driving follow-through on outcomes.
Ability to translate strategic goals into prioritized action plans and manage multiple concurrent priorities in a fast-paced, evolving environment.
Experience coordinating hiring, recruitment, or team-building processes in a large organization.
Excellent written and oral communication skills, including preparing executive briefings, reports, and presentations.
Strong interpersonal and relationship-building skills, sound judgment, discretion, and ability to work across organizational cultures.
Proficiency with project management and collaboration tools such as Microsoft 365, Smartsheet, Asana, or similar.
Bachelor’s degree required.
Must be eligible to work in the United States on or before the effective date of appointment without requiring employer sponsorship.

Nice To Haves

Master’s degree in a relevant field such as public health, health administration, business administration, public policy, computer science, or data science.
Experience managing initiatives in an academic, research, or academic medical center setting, including working with faculty and shared governance.
Familiarity with artificial intelligence, data science, digital health, biomedical informatics, or health care delivery and research.
Experience coordinating multi-investigator grant proposals, center grants, or internal seed-funding programs.
Experience building or managing academic–industry or academic–health system partnerships.
Experience supporting the development of educational or training programs.
Knowledge of UW–Madison or comparable large public university administrative, HR, and financial processes.
Project management certification such as PMP or equivalent formal training.

Responsibilities

Partner with the Task Force Leader to define and refine the initiative’s strategic vision, goals, and multi-year roadmap, translating them into work plans, milestones, and success metrics.
Plan and lead meetings, working groups, workshops, and seminars involving campus, health system, industry, government, and community partners.
Coordinate approval, recruitment, and onboarding processes for staff positions supporting the initiative.
Establish program timelines, action-item tracking, risk and issue management, budget monitoring, and operating processes.
Help design and administer early-stage collaboration mechanisms, including pilot or seed-funding programs, faculty matchmaking, and project kickoffs; track projects from idea to launch.
Create and maintain an inventory of AI-and-health expertise, projects, data resources, and programs to identify synergies and gaps.
Identify external funding opportunities and coordinate planning and development of large, multi-investigator and center-scale proposals.
Support faculty in developing courses, certificates, training programs, and other AI-and-health learning opportunities.
Staff the task force and advisory committees by preparing agendas and briefing materials, taking minutes, and tracking decisions; help navigate institutional processes for partnerships, data access, and agreements.
Prepare reports, presentations, and briefings for deans and senior leadership; coordinate web content, newsletters, event announcements, and progress reporting.
Set priorities, allocate tasks, and collaborate with project staff to meet program targets and milestones; manage change control and serve as a mid-level decision-making authority.
Create program plans and structures, monitor progress and performance, and identify, resolve, or escalate risks and issues.
Coordinate estimates of program costs, resources, and time; monitor activities and budgets; align component project manager activities; and follow change control processes when targets cannot be met.
Coordinate sharing of resources among component projects for the benefit of the overall program.
Communicate program status, goals, risks, and progress to team members, executive leadership, sponsors, and stakeholders using appropriate dashboards, measures, and reporting tools.
Manage outside contractors and vendors to ensure their integration into the program and satisfactory service standards.