Front Desk Security Jobs

About The Position

Requirements

• High School Diploma - Required
• Three-plus years administrative support experience - Required
• Demonstrated professional verbal and written communication skills, including proofing skills. - Required
• Demonstrated strong organizational skills, attention to details and a well-defined work ethic. - Required
• Demonstrated excellent judgment, problem-solving, decision-making and follow-through skills. - Required
• Demonstrated basic math skills. - Required
• Proven ability to prioritize, change priorities as needed, work under pressure, adapt to demanding situations, manage multiple projects and meet deadlines. - Required
• Proven ability to work well either alone or as part of team. - Required
• Demonstrated effective interpersonal skills, ability to handle conflict. - Required
• Proven ability to proactively collect information to complete assignments. - Required
• Proven ability to maintain accurate filing systems. - Required
• Excellent PC, data entry and word processing skills. - Required
• Requires visual acuity to be observant of conditions and situations necessary to maintain the security of company premises - Required
• Possess and display excellent verbal and written communication skills with proven ability to convey information, verbally and in writing, to internal and external customers in a clear, accurate, focuses and concise manner. - Required

Nice To Haves

• Associate's Degree - Preferred
• Excellent typing skills - 60 words per minute. - Preferred

Responsibilities

• Completes assignments as requested by Management including documents, manuals, operating instructions, month end reporting, presentations, reports, supply orders, as well as all other requests.
• Provides support to all Operations Management regarding travel arrangements, including air, car and hotel.
• Schedules meetings including room reservations, site calendar updates, meeting invitations, proper equipment, catering, document preparation, etc.
• Performs general clerical duties to include, but not limited to, photocopying, faxing, mail handling and filing.
• Handles purchasing process: creates purchase orders, places orders using a Corporate Purchasing Card, reconciles Purchasing Card, receives goods against invoices and maintains purchasing records.
• As a team with other Administrative Assistants, prepares special events such as Employee Appreciation, Holiday Celebrations, Town Hall, Service Awards Event, National Baby Food Festival, etc.
• Vigilant and observant while stationed at front desk post.
• Monitor radios and respond within established procedures.
• Acts within established procedures to control access and provide a safe working environment for company associates.
• Maintain records, make written reports for accidents and incidents
• Provides administrative support for Gerber Life Fremont facility. Includes but not limited to handling mail, reception of guests and calls into the different office locations, coordination of conference rooms.
• Facilitates communications between Gerber Life and building management.
• Acts as a member of office evacuation team, shelter in place and first responder team.
• Performs other miscellaneous office and facility support.
• Performs other duties as assigned.
• Complies with all policies and standards.