Facilities Coordinator Jobs

About The Position

Requirements

• 3–5+ years of experience in facilities operations, property management, or operations coordination
• Strong experience managing multiple locations, vendors, and operational workflows
• Proven ability to manage work order systems, scheduling, and cross-functional coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook), Teams, and project management tools (e.g., Asana)
• Strong organizational, communication, and problem-solving skills
• Ability to prioritize, multi-task, and operate in a fast-paced, growing environment
• Proactive, solution-oriented mindset with strong attention to detail
• Valid driver’s license and willingness to travel as needed
• Must be able to keep students safe from themselves and others and, in some cases, may need to implement CPI (therapeutic holds) procedures.
• Must be able to remove oneself from potentially harmful situations and, in some cases, be able to lift a child.
• Ability to stand, walk, bend, kneel, and move throughout the workday
• Ability to lift (at least 50-65 pounds), assist, and/or physically support students, which may include lifting or guiding students of varying sizes
• Ability to physically intervene when required to ensure safety (per CPI training)
• Ability to remove oneself and/or others from unsafe situations quickly
• Ability to maintain attention and focus in a dynamic, high-stimulation environment
• Ability to multi-task and shift priorities quickly
• Ability to exercise sound judgment and decision-making, particularly in high-pressure or safety-sensitive situations
• Ability to work effectively as part of a team and maintain professional relationships
• Ability to perform duties under stress, including during behavioral escalations

Responsibilities

• Oversee work order management systems, including allocating, tracking, and escalating requests across all locations
• Ensure timely resolution of maintenance issues through strong coordination and follow-up
• Support emergency response situations through rapid vendor coordination and communication
• Maintain visibility into open issues and drive accountability to resolution
• Coordinate and track quotes for facilities-related work and projects, ensuring timely follow-up and alignment with priorities
• Maintain and continuously update a centralized vendor list, ensuring quality, coverage, and accessibility
• Serve as a point of coordination between vendors, internal teams, and leadership for ongoing and urgent needs
• Support project execution through communication, scheduling, and vendor alignment
• Oversee fleet management and driver record keeping, including tracking driver approvals, documentation, and compliance
• Manage key inventory and access control, ensuring proper tracking and distribution across all locations
• Maintain and track facility assets, equipment, and inventory, including lifecycle visibility and organization
• Coordinate cleaning schedules and communication for all corporate housing locations
• Manage ongoing communication related to housing operations, including Brooklyn apartment coordination and updates
• Ensure all housing environments are maintained to organizational standards
• Manage the Facilities Department calendar, ensuring alignment of priorities, inspections, certifications, projects, and key activities
• Coordinate and manage scheduling of outsourced cleaning services across all schools and corporate housing locations
• Ensure consistency, coverage, and communication across all cleaning and facilities schedules
• Support ongoing communication with insurance providers, including submission of updates, documentation, and required information
• Assist in managing and coordinating insurance claims, including documentation, follow-up, and internal communication
• Support the creation, documentation, and refinement of Standard Operating Procedures (SOPs)
• Assist in driving consistency across locations by reinforcing SOP adoption and operational alignment
• Maintain organized records of SOPs and related documentation
• Maintain organized and up-to-date facilities files and departmental documentation
• Support the opening of new locations through coordination, communication, and operational readiness
• Provide onsite support for new locations as needed post-opening
• Assist in maintaining floorplan integrity to ensure alignment with programmatic and operational needs

Benefits

• Competitive compensation package
• Comprehensive health and retirement benefits
• Professional development opportunities
• Supportive work environment committed to your personal and professional growth
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k matching)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short-Term & Long-Term Disability
• Training & Development