Facilities Coordinator Jobs

About The Position

Requirements

• High School Diploma or GED required
• 1+ years of supervisory or team leadership experience, managing facilities staff or operations teams.
• Ability to work independently and manage multiple priorities simultaneously.
• Superior attention to detail and ability to meet deadlines in a fast-paced environment.
• Strong organizational skills with ability to maintain accurate records and tracking systems.
• Excellent communication skills for coordinating with vendors, building management, and internal teams.
• Proficiency with facilities management software (CMMS), shipping systems, space planning tools, and Microsoft Office Suite.
• Ability to be flexible and change direction at a moment’s notice; not change-adverse.
• Ability to work cohesively with other supporting vendors, including project management, security, and facilities.
• Ability to understand, interpret and follow Northwest Center (NWC) and client policies and procedures.
• Commitment to working in an inclusive and diverse environment.

Nice To Haves

• Associate degree preferred
• Minimum 3-4 years of experience in facilities management, operations coordination, or related field with demonstrated leadership responsibilities.
• Experience managing vendor relationships, service contracts, and facilities budgets preferred.

Responsibilities

• Develop and implement strategic facilities plans, including space utilization, vendor management, and operational efficiency improvements.
• Assist with all building-related certificates of insurance (COI), vendor contracts, and service level agreements, track renewal dates and ensure compliance.
• Lead facilities projects including office moves, space reconfigurations, furniture installations, and building improvement initiatives.
• Manage vendor relationships and service contracts for janitorial, security, HVAC, landscaping, and other facilities services.
• Develop and manage facilities budget, including forecasting, cost control, and expense tracking for all facilities operations.
• Coordinate building maintenance and repairs, serving as liaison between building management, property owners, and internal stakeholders.
• Implement and maintain facilities management systems, tracking tools, and documentation for inventory, assets, and work orders.
• Lead emergency response coordination for facilities-related incidents, including evacuations, equipment failures, and building emergencies.
• Develop and enforce facilities policies, procedures, and safety protocols to ensure compliance with regulations and company standards.
• Conduct regular facilities audits and inspections, identifying improvement opportunities and implementing corrective actions.

Benefits

• Comprehensive Medical, Dental, Vision, Disability, and Life Insurance, effective the month after 30 days of employment
• 17 Accrued Paid Time Off Days Annually
• Additional 10 Annual Floating Holidays, Parental Leave, and Paid Compassion Leave
• Retirement 401(K) with a company match
• Company-Provided Orca Pass – Unlimited use
• Employment Assistance Program (EAP) via Spring Health
• Mental Wellness Program including six free therapy sessions per year
• Opportunity for career development with our NWC Mentorship Match program
• Wellness Reimbursement Program - $25/month
• Student Loan Contribution Program - $50/month
• Pet Insurance Discount Program