Facilities Coordinator

Newell Brands•Massachussets, MA

37d•$21 - $28•Onsite

About The Position

Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco®, Coleman®, Oster®, Rubbermaid®, Sharpie® and Yankee Candle® - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity, Teamwork, Passion for Winning, Ownership, and Leadership. We work together to win, grow, and make a real impact—supported by a high-performing, inclusive, and collaborative environment where you can be your best, every day. Job Summary: Prioritizes and processes service requests and resolves maintenance issues timely and efficiently to ensure a safe and pleasant environment within retail satellite stores and Home Fragrance facilities. Contacts vendors to perform services and researches potential changes to vendor list; purchases and tracks inventory of company owned fixtures and equipment; monitors repair and maintenance costs to ensure budget constraints are met. Informs facilities management of escalated and/or on-going maintenance or vendor issues and makes recommendations for improvement. Set-up and organize satellite store data within the facilities management software program. Source vendors and establish maintenance contracts for HVAC, Pest Control, Window Washing, Fire Alarm inspections, etc for satellite stores. Obtains and review quotes. Assist with the management of construction and renovation projects at existing YCC satellite retail locations and Home Fragrance facilities. Duties include: reviewing contracts, awarding contracts to general contractors, reviewing/approving invoices, reviewing/approving construction material quotes, managing projects ensuring deadlines and budgets are met. Scope: Responsible for resolving satellite store and Home Fragrance facility maintenance issues in a timely and efficient manner to ensure a satisfactory selling and working environments. Must adhere to satellite store maintenance and renovation budgets. Review performance of contractors, vendors, and suppliers. Maintain a continuous open line of communication (24/7 availability) to insure resolution of issues. Exercise discretion in the handling of confidential YCC information.

Requirements

High School Diploma, or equivalent experience
Exceptional listening, verbal and written communication skills as well as excellent interpersonal skills.
Computer literate in MS Excel, Word, Project, Power Point, Teams.
Above average attention to detail and organizational skills with a pro-active approach to decision-making with the ability to pro-actively prioritize competing demands in real time.
Basic knowledge of ADA and Building Department codes.
Ability to prioritize work and the work of others in a demanding fast paced environment.

Nice To Haves

Associates degree or Bachelors degree a plus.
Previous experience in retail store maintenance dispatching or similar experience a plus.
Basic knowledge of Building Automation Systems and/or HVAC systems a plus.

Responsibilities

Prioritize and process service requests and resolve maintenance issues timely and efficiently to ensure a safe and pleasant environment within retail satellite stores and Home Fragrance facilities.
Contact vendors to perform services and research potential changes to vendor list.
Purchase and track inventory of company owned fixtures and equipment.
Monitor repair and maintenance costs to ensure budget constraints are met.
Inform facilities management of escalated and/or on-going maintenance or vendor issues and make recommendations for improvement.
Set-up and organize satellite store data within the facilities management software program.
Source vendors and establish maintenance contracts for HVAC, Pest Control, Window Washing, Fire Alarm inspections, etc for satellite stores.
Obtain and review quotes.
Assist with the management of construction and renovation projects at existing YCC satellite retail locations and Home Fragrance facilities.
Review contracts, award contracts to general contractors, review/approve invoices, review/approve construction material quotes, and manage projects ensuring deadlines and budgets are met.
Review performance of contractors, vendors, and suppliers.
Maintain a continuous open line of communication (24/7 availability) to insure resolution of issues.
Exercise discretion in the handling of confidential YCC information.