Facilities Coordinator

PSC Biotech•Irvine, CA

5d•Onsite

About The Position

PSC Biotech provides the life sciences with essential services to ensure that health care products are developed, manufactured, and distributed to the highest standards, in compliance with all applicable regulatory requirements. Our goal is to skyrocket our clients’ success, and you can be a part of our team’s achievements. Employing a global team of skilled professionals and experts that span across strategically located offices in North America, Europe, Asia and the Middle East, we are proud of the roles we have fulfilled to help our clients achieve success. The Experience With operations spanning the globe and featuring a multi-cultural team, PSC Biotech® is passionate about bringing the best and brightest together in an effort to form something truly special. When you decide join our team, you will be offered the ability to feel inspired in your career, explore your professional passions, and work alongside a group of people who will value and nurture your talents. We are firm believers in coaching and developing the next generation of industry leaders and influencers. As such, you will not only be offered compensation and benefits structure that rewards you, but also be provided with the tools that will help you grow and learn. At PSC Biotech®, it’s about more than just a job—it’s about your career and your future. Your Role We are hiring a detail-oriented Facilities Coordinator to join our team! The Facilities Coordinator brings new and modified equipment, utilities and facility assets into the site's asset management system, Blue Mountain RAM (BMRAM). That makes each asset ready for maintenance, calibration and GMP operations on day one. The role is the link between project and CQV teams, Engineering, Maintenance, Metrology and Quality during handover. It ensures asset records, hierarchies, PM/calibration plans and supporting documents are complete, accurate and inspection-ready.

Requirements

Associate's or Bachelor's degree in Engineering, Facilities Management, Life Sciences or a related field, or equal work experience.
3+ years of facilities, maintenance or asset management experience in a regulated industry (pharmaceutical, biotech or medical device).
Proven experience inducting assets into a CMMS: building asset hierarchies, entering technical data and setting up PM and calibration schedules.
Working knowledge of cGMP, GDP, 21 CFR Part 11 and data integrity (ALCOA+).
Strong attention to detail and organization, and the ability to manage many induction packages at once.
Must be authorized to work in the U.S.

Nice To Haves

Familiarity with calibration management and metrology programs.
Experience with change control and QMS systems, such as Veeva Vault, TrackWise or MasterControl.
Knowledge of reliability concepts: criticality assessments, RCM and spare parts strategy.
Certifications such as CMRP, CAMA or IAM are a plus.

Responsibilities

Lead end-to-end induction of new, relocated and modified assets into BMRAM, from project handover through release to operations.
Collect and verify induction data packages from vendors, project teams and CQV: equipment lists, nameplate data, P&IDs, manuals, spare parts lists, calibration certificates and turnover packages.
Create and maintain asset records: asset numbers, location and functional hierarchy, parent/child relationships, GMP impact and criticality classification.
Set up preventive maintenance (PM) and calibration plans, frequencies, tolerances and job plans with Maintenance and Metrology.
Coordinate physical asset tagging and labeling, and reconcile field walkdowns against system records.
Track induction status against project schedules, and flag gaps or late documentation to Engineering and Project Management.
Support asset retirement, decommissioning and transfer records using site change control.
Serve as a key BMRAM user for asset, work order, PM and calibration modules.
Run data quality checks, audits and reconciliations to keep asset data complete, consistent and current.
Schedule and coordinate vendor and contractor service visits, including access, permits and site safety orientation.
Help with facilities work requests, space moves and shutdown planning.
Maintain equipment documentation libraries and vendor contact lists.