Accounts Payable and Facilities Coordinator

Cushman & Wakefield•New York, NY

37d•Onsite

About The Position

The Accounts Payable and Facilities Coordinator is responsible for the implementation and management of all finance related aspects of the FM operations accounting cycle, in accordance with the governance that is established by the finance department. This role serves as the liaison between FM operations and finance teams, to ensure the consistent and accurate accounting of all expenditures that drive the accrual and forecasting process. Additionally, the position provides support and assistance to the facility management team, to ensure accurate end of period reporting.

Requirements

Communication Proficiency (oral and written)
Customer Focus
Initiative
Sense of Urgency
Multi-Tasking
Detail Oriented
Financial Knowledge
Time Management Skills
Team Orientation

Responsibilities

Review, monitor, and analyze expenditures, daily, utilizing the “Spend Tracker” tool
Drive the month end accrual and forecasting process
Assist with variance analysis and reporting, actual vs. forecast
Generate financial reports, to support the accrual process
Monitor the “Account Payables Exceptions Folder, daily, and work with the appropriate stakeholders to resolve all invoice discrepancies
Manage the entire Purchase Order process, including the review of the “Open PO Report”, to ensure the timely receipt and submission of vendor invoices
As a general rule, ensure open POs are closed, with ninety (90) days
Assist with the budget development process
Develop a weekly cadence, through collaborative discussions, meetings and other forms of communication, to ensure alignment in messaging and reporting
Ensure the receipt of all required documentation, prior to recording accruals
Address client inquiries and concerns, ensuring timely and effective problem resolution
Maintain on-going communication with all stakeholders