Executive Assistant Jobs

About The Position

Requirements

• High School Diploma is required; a Bachelor’s degree is preferred.
• Minimum of 2–3 years of experience providing administrative support to senior executives in a fast-paced, professional environment.
• Exceptional organizational, critical thinking, and problem-solving abilities.
• High attention to detail with a demonstrated ability to manage multiple priorities and complex tasks efficiently.
• Strong verbal and written communication skills.
• Must be proficient in reading, writing, and speaking English, with the ability to clearly articulate ideas, respond to inquiries professionally, and represent the executive team with discretion and poise.
• Professional, courteous, and approachable.
• Proven ability to build strong working relationships, collaborate effectively across teams, and navigate sensitive or confidential situations with discretion.
• Proficiency in Google Workspace (Gmail, Docs, Sheets), Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, etc.), Monday.com, and Tick Tick To-Do app.
• Adaptable to evolving business needs.
• Schedule flexibility is required, including occasional after-hours support or travel based on executive demands or company events.
• Must maintain a polished, professional appearance and demeanor, particularly when interacting with guests, executives, or external partners.
• Responsible for maintaining an organized and professional workspace. Ensures that shared areas, including conference rooms and reception spaces, remain clean, orderly and guest-ready.
• Must have reliable transportation to and from work, as well as for occasional off-site meetings or work-related travel.
• Ability to manage high-pressure situations, deadlines, and shifting priorities.

Nice To Haves

• Bachelor’s degree is preferred.

Responsibilities

• Provide comprehensive administrative support to the CEO and Senior Executive Team.
• Manage executive calendars, scheduling, and meeting coordination.
• Organize and maintain calendar appointments, including meetings, events, and executive priorities.
• Create, manage, and distribute meeting materials, including agendas, reports, and supporting documentation.
• Manage Google Meet links and virtual meeting coordination.
• Prepare, organize, and maintain executive files, folders, and reference materials.
• Print and maintain executive directories and other requested documentation.
• Prepare and process expense reports.
• Maintain confidentiality while handling sensitive executive and company information.
• Maintain a professional and organized office environment.
• Manage office supply needs and routine restocking, including: Boardroom restocking, Breakroom restocking, Water inventory and replenishment, Weekly Friday restocking activities.
• Ensure meeting spaces are prepared and maintained for executive meetings and visitors.
• Support general office organization and administrative needs.
• Create and maintain organized filing systems and executive materials.
• Prepare folders, tabs, binder covers, and binder spines.
• Maintain training binders and ensure materials remain current and organized.
• Maintain administrative trackers and ensure information is accurate and up to date.
• Type, format, print, and organize meeting agendas and supporting documents.
• Prepare itineraries and schedules for executive meetings, candidate visits, and company events.
• Send out Greensheets and other internal communications as assigned.
• Pull reports from NetSuite and update weekly reporting documents for executive review.
• Assist with data entry, tracking, and maintaining accurate records.
• Maintain spreadsheets, trackers, and administrative reports.
• Provide timely updates and information to support executive decision-making.
• Coordinate and support candidate visits and executive-level meetings.
• Arrange candidate itineraries, schedules, and visit details.
• Coordinate travel accommodations for candidates and visitors, including: Hotel reservations in Greer, Flight and hotel arrangements for potential candidates.
• Manage visitor arrival processes and provide a welcoming experience.
• Greet visitors and ensure they are properly assisted upon arrival.
• Coordinate candidate and visitor lunches when applicable.
• Provide facility tours to candidates, guests, and visitors as needed.
• Assist with travel planning and logistics for executives, candidates, and guests.
• Coordinate hotel, transportation, and scheduling details.
• Ensure all travel arrangements are organized and communicated effectively.
• Support executive meetings by coordinating logistics, materials, and follow-up items.
• Assist with planning and execution of company events, meetings, and special projects.
• Coordinate event details, including: Venue communication, Catering arrangements, Snack and beverage coordination, Event preparation and logistics.
• Support company initiatives and projects as needed.
• Provide administrative assistance and project support to other departments when additional resources are needed.
• Assist with special projects requiring organization, coordination, and attention to detail.
• Demonstrate flexibility and willingness to support business needs across the organization.