Executive Assistant Jobs

About The Position

Requirements

• Associate degree (A.A.) in business administration, or related field.
• 4-6 years of administrative or business-related experience.
• Demonstrates discretion and the ability to maintain confidentiality when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and other relevant business applications.
• Ability to collaborate effectively with executives, teammates, cross-functional partners, and external contacts.
• Demonstrates initiative and problem-solving skills, with the ability to work independently and seek guidance when appropriate.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and make appropriate day-to-day decisions.
• Ability to adjust work hours based on business and executive needs.
• Ability to maintain a professional presence appropriate to the business setting and occasion.

Nice To Haves

• Notary Public preferred.

Responsibilities

• Serves as a primary point of contact for executives, providing administrative and logistical support for schedules, meetings, events, and travel.
• Manages complex executive calendars, including scheduling and coordinating meetings, appointments, and other business activities.
• Maintains professionalism, discretion, and strict confidentiality when handling sensitive information.
• Prepares and organizes meeting materials, including presentations, agendas, handouts, and other supporting documents.
• Supports assigned projects by coordinating activities, organizing information, tracking timelines and deliverables, and following up with appropriate stakeholders.
• Manages day-to-day workflow and competing priorities while supporting multiple executives and team members as needs arise.
• Coordinates domestic and international travel, including accommodations, transportation, itineraries, and other travel-related arrangements.
• Assists with expense and credit card reconciliation.
• Assists with coordination of Midmark Board of Directors meetings.
• Collaborates closely with the Corporate Admin team and other cross-functional partners to coordinate work and provide coverage as needed.
• Performs other duties as needed/assigned.
• Provides assistance to other departments when additional confidential support is needed.