Executive Assistant Jobs

About The Position

Requirements

• High school diploma or GED required.
• 2+ years of administrative, executive support, or coordination experience preferred.
• Must have access to a reliable vehicle to use for work purposes.

Nice To Haves

• Post-secondary education in business administration, management, or related field considered an asset, but not required.
• Experience in construction, design, or sales environments considered an asset.

Responsibilities

• Prepare reports, presentations, internal communications, and meeting materials.
• Act as a gatekeeper and liaison between the CEO and internal employees.
• Assist with tracking company initiatives, projects, and follow-ups to ensure execution.
• Maintain confidential information with discretion and professionalism.
• Attend occasional site visits with the CEO or sales team to support client meetings and project assessments.
• Assist with on-site measures and gathering information required for project estimates.
• Support preparation of estimates and project documentation, including uploading floorplans and completing takeoffs as needed.
• Coordinate with internal departments to obtain product information, job statuses, and material ETA’s.
• Input and manage data in Divine Tracker, including materials, quantities, floor plans, and work orders.
• Help ensure seamless communication between sales, operations, installers, and leadership.
• Communicate professionally with builders, designers, retail customers, and trade partners.
• Assist in resolving client concerns by gathering information and coordinating solutions.
• Support follow-ups on deposits, documentation, and project timelines as required.
• Represent Divine Flooring at company or client events when appropriate.

Benefits

• health
• dental
• vision
• vacation time offered from the start
• Competitive wage and performance-based incentives
• Opportunities for future career growth opportunities and professional advancement.