Executive Assistant Jobs

About The Position

Requirements

• A minimum 10 years of professional experience in supporting executives within a global environment is required
• Ability to manage complex meeting arrangements and travel plans
• High proficiency in Office tools including excellent PowerPoint skills and SharePoint content administration
• Ability to work independently and proficiently in a global, multi-site, multinational environment with minimal direction
• Ability to prioritize critical tasks, multitask, and manage changing priorities within a fast-paced internal and external environment
• Demonstrated ability to work effectively and cooperatively in a team environment, establishing and maintaining strong working relationships and internal networks, strong interpersonal and communication skills, both verbal and written
• High ethical standards and strict maintenance of confidentiality
• High school diploma

Nice To Haves

• Bachelor’s degree in Business Administration, Communications or related discipline is preferred

Responsibilities

• Executive administrative and operations support to the Global Head of Alliance Immunology.
• Ensures smooth and efficient day-to-day flow of administrative operations
• Manage calendar proactively, schedule meetings, and coordinate face-to-face and virtual events with full meeting planning and logistics
• Arrange domestic and international travels
• Process expenses in a timely manner per internal policies and systems
• Answer and prioritize incoming requests and communications, providing excellent support and maintaining a positive presence
• Independently manage special and administrative projects in a dynamic, fast-paced environment
• Coordinate with other administrative professionals across the organization to align operations
• Perform other duties as required

Benefits

• high-quality healthcare
• prevention and wellness programs
• at least 14 weeks’ gender-neutral parental leave