Executive Assistant
About The Position
Lessard Design Inc. (LDI) has been shaping the future of architecture for over 35 years. With a $25M Architecture division and a $20M Real Estate Development arm, the firm is renowned for its innovative designs and its commitment to creating vibrant, thriving communities. LDI’s diverse portfolio includes award-winning projects across the Mid-Atlantic and New England regions, ranging from high-rise towers to garden apartments. By blending creative ingenuity with real estate expertise, LDI is redefining what’s possible in the built environment. We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the firm's executive leadership. This role is ideal for someone who thrives in a fast-paced, creative professional-services environment and can confidently manage competing priorities, sensitive information, client communications, and executive schedules. The Executive Assistant will serve as a key liaison between firm leadership, employees, clients, consultants, and external partners while helping ensure that day-to-day executive and office operations run efficiently.
Requirements
- A minimum of 5 years of experience supporting senior executives, principals, or C-suite leadership
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities and shifting deadlines with minimal supervision
- High level of professionalism, discretion, judgment, and confidentiality
- Strong attention to detail and follow-through
- Comfortable communicating directly with executives, clients, and senior-level external contacts
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
- Experience coordinating executive travel, meetings, and events
Nice To Haves
- Experience in an architecture, interior design, engineering, real estate development, construction, or other professional-services environment preferred
Responsibilities
- Manage complex calendars, meetings, appointments, and scheduling for executive leadership
- Coordinate internal and external meetings, including conference rooms, virtual meetings, agendas, materials, and follow-up items
- Manage executive correspondence and assist with drafting emails, letters, reports, and presentations
- Screen and prioritize requests, communications, and scheduling needs
- Track deadlines, commitments, action items, and leadership follow-ups
- Maintain confidential executive, employee, client, and business information
- Prepare expense reports, invoices, reimbursements, and other administrative documentation
- Serve as a professional point of contact for clients, consultants, developers, contractors, and business partners
- Coordinate client meetings, presentations, interviews, and business-development activities
- Assist leadership with preparation for client presentations, project pursuits, and industry events
- Help organize proposal and qualification materials in coordination with the marketing and business-development teams
- Maintain contact information and assist with client and business-development follow-up
- Coordinate domestic and international travel, including flights, hotels, transportation, itineraries and reservations
- Organize leadership attendance at conferences, industry events, award programs, and client functions
- Assist with company meetings, leadership retreats, employee events, and client entertainment
- Support leadership meetings by coordinating agendas, materials, meeting notes, and follow-up items
- Work closely with Marketing, Human Resources, Accounting, Interior Design, Architecture and other departments
- Assist with special projects and strategic initiatives led by firm principals
- Maintain organized executive files records, contacts, and documents
- Anticipate leadership needs and proactively address scheduling or administrative issues
- Help improve administrative processes and overall executive efficiency
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
