Executive Assistant Jobs

About The Position

Requirements

• Minimum 5+ years experience providing executive support required, preferably within the TV or entertainment industry or for a Live Production team.
• Experience with Global Travel plans and working across multiple timezones.
• High School diploma or equivalent required.
• BA/BS degree.
• Must have proficiency with MS Word & Excel, PowerPoint, & the internet.
• Must have excellent proofreading & writing skills.
• Must have excellent organizational skills & possess ability to prioritize tasks.
• Must have excellent communication skills.
• Must have ability to create & maintain databases & other resources.
• Must be able to interface with all levels of personnel, including senior management, talent, producers and journalists.
• General Office Activities – including, but not limited to walking, standing, sitting, climbing stairs, typing, filing, lifting, bending, etc.
• Must be able to work in extremely fast-paced environment.
• Must be able to handle multiple tasks simultaneously.
• Must have excellent follow-through skills.
• Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction.
• Must be willing to collaborate with other staff within the office on common tasks or projects impacting the larger department.
• Must be able to successfully see projects/tasks through to completion.
• Must be able to work under minimal supervision.
• Must be detail-oriented and maintain confidentiality.
• Must be able to work under strict time constraints.
• Must be able to resolve conflicts within the scope of responsibility.
• Must be able to work overtime, as required.

Nice To Haves

• preferably within the TV or entertainment industry or for a Live Production team.

Responsibilities

• Arranges executive calendar and travel, and schedules meetings, independently or as directed.
• Coordinates events, travel, and all associated reservations and accommodations.
• Creates and submits expense reports.
• Tracks ongoing projects and is well-informed of related activities and associated materials.
• Assists with creating decks, taking notes, conducting research, and executing special projects as needed.
• Maintains a strong organizational system for all materials and information.
• Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel.

Benefits

• thoughtfully curated benefits