Executive Assistant

Bristol Myers Squibb•Indianapolis, IN

25d•$60,693 - $73,546•Onsite

About The Position

Life at BMS At RayzeBio, every day is an opportunity to ignite meaningful change. As a wholly-owned subsidiary of Bristol Myers Squibb, RayzeBio blends the nimble, pioneering spirit of an emergent biotech with the global expertise and resources of a leading innovator in oncology. Our mission is to develop transformative radiopharmaceutical therapies that offer new hope for patients living with cancer. Here, you’ll join a multidisciplinary team where your ideas are valued, your expertise is amplified, and collaboration is at the heart of everything we do. From day one, expect to make an immediate impact—on our science, on our teams, and most importantly, on patients. Learn more about RayzeBio: https://careers.bms.com/rayzebio/ RayzeBio is seeking a motivated, detail-oriented Executive Assistant to support the C-suite and other senior management in the Indianapolis office. This position requires someone who is responsive, flexible, and adaptable, with sound judgment and the discretion to handle sensitive information. In addition to providing high-level executive support, the Executive Assistant will oversee general office functions such as greeting visitors, ordering supplies, coordinating catering, and other administrative support as assigned.

Requirements

High school diploma or equivalent; Associate's degree a plus.
Past administrative experience or tenure in an office setting a plus.
Previous experience in a start-up company preferred, especially biotech industry experience.
Strong organizational skills, with the ability to multi-task and handle pressure well.
Ensures deadlines are met and adapts to changing priorities.
Ability to think through a project and execute independently from beginning to end.
Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
Warm personality with strong written and verbal communication skills.
Professional presence and demeanor when representing the company to visitors, partners, and executives.
Excellent professional ethics, integrity, and ability to maintain confidential information.

Responsibilities

Provide administrative support across multiple business functions to the C-suite and senior management team based in Indianapolis.
Manage calendars and schedule meetings, calls, and appointments for executives, prioritizing competing demands.
Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
Prepare, submit, and track expense reports.
Prepare presentations, board materials, and meeting agendas, and take and distribute meeting minutes.
Screen and prioritize incoming executive communications, serving as a point of contact for internal and external stakeholders.
Handle confidential and non-routine information with discretion, and facilitate team communication.
Coordinate logistics for on- and off-site internal and external meetings and conferences.
Coordinate logistics for weekly lunches, including room setup, catering, and clean-up.
Oversee general office functions, including office and breakroom supplies, visitor reception area, and common areas.
Use AI tools to enhance individual productivity and quality of work
Order and stock office supply areas using the company's purchasing system.
Welcome visitors and direct them to the relevant office or personnel.
Receive, distribute, and manage incoming and outgoing USPS mail.
Maintain and operate office equipment, such as copiers, projectors, and meeting room equipment.
Organize and maintain physical and virtual files and company records.

Benefits

wellbeing support
retirement and financial protection benefits
insurance offerings (medical, dental, vision, life and disability)
Flexible Time Off (FTO)
11 paid company holidays
160 hours of paid vacation annually for new hires
3 optional holidays
paid sick leave
up to two paid volunteer days per year
summer hours flexibility
leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs
annual Global Shutdown between Christmas Day and New Year's Day