Executive Assistant (Senior Coordinator, Admin)

RTX•Tucson, AZ

20d•$53,100 - $100,900•Onsite

About The Position

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. The Advanced Technology (AT) Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide superior administrative support to program efforts located in Tucson. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: a) provide support to the Portfolio Director, Directors as well as the Program Managers for the family of efforts, b) provide support to the 600+ employees, and multiple office and lab spaces within the portfolio of programs, and c) interface with other administrative assistants and personnel across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within the Advanced Technology leadership teams. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This role is onsite in Tucson, AZ.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
Microsoft Office experience
Experience with meeting coordination and logistics
Administrative or office support experience in roles involving general administrative or office support tasks
An active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after start

Nice To Haves

Ability to maintain confidentiality of information and data
Aerospace and defense administrative assistant experience
Experience utilizing administrative related tools and processing for file sharing, moves, facility tickets, visitor requests, and/or ordering supplies
Working knowledge of teleconferencing tools and scheduling processes for Zoom, Teams, and government VTC items
Ability to respond quickly and effectively to non-routine requests and situations
Experience in working independently as well as working in a team environment
Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others
An active and in-scope Top Secret US clearance

Responsibilities

Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
Submit visit requests via approved Raytheon tools.
Process employee changes utilizing approved Raytheon tools.
Attend meetings and other functions as requested.
Plan and coordinate on-boarding and off-boarding activities for employees.
Work with the admin team on various projects, as well as assisting with improving processes where necessary.
Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
Build and maintain good business relationships with managers and administrative personnel.
Requires daily interface with customers and the engineering team in communicating financial status, engineering progress, issues, and opportunities
Ensure risk / opportunity management plans are comprehensive and executed to meet program and business commitments
Execution of the annual and 5-year business plan to meet commitments to Raytheon
Travel up to 25% based on business needs