Executive Admin
About The Position
The Executive Admin provides comprehensive administrative support to the Regional CEO, enabling effective leadership, decision-making, and execution of business objectives. The role ensures the seamless management of executive priorities, communications, travel, and strategic initiatives through strong organization, coordination, and discretion. The position also supports meeting coordination, office administration, preparation of decision papers and presentations, and improvement of administrative support processes and systems. It requires professionalism and strict confidentiality.
Requirements
- At least 5 years of experience in an administrative role reporting directly to upper management.
- Experience overseeing expenses and reimbursements.
- Excellent written and communication skills.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Attention to detail.
- Strong time-management skills and ability to organize and coordinate multiple concurrent projects.
- Flexible team player willing to adapt to changes and take on challenges.
- Ability to maintain the confidentiality of information related to the company and its employees.
- Physical ability to communicate clearly and accurately and operate a computer and other office equipment.
Responsibilities
- Administer general administrative support plans and processes for the Regional CEO.
- Manage the Regional CEO’s professional and personal schedule, including agendas, email, phone calls, and company logistics.
- Coordinate complex schedules and calendar management, as well as the content and flow of information to senior executives.
- Manage the Regional CEO’s travel logistics and activities, including accommodations, transportation, and reimbursements.
- Provide administrative and office support, including typing, dictation, and creating spreadsheets and PowerPoint presentations.
- Maintain professionalism and strict confidentiality with all materials.
- Support meeting coordination.
- Gather information, data, and trends to develop concepts and content for complex decision papers and presentations.
- Provide input to develop process and quality standards in the relevant board, department, or division.
- Use best practices, address recurring issues, and suggest improvements to administrative support processes and systems to increase effectiveness and efficiency.
Benefits
- Competitive salary and bonus incentive plan.
- Medical, dental, and vision benefits.
- Generous paid time off plan, including sick days and floating holidays.
- 401(k) match.
- Hybrid work environment.
- Diverse and dynamic culture that promotes inclusion, growth, and development.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
