Admin

PrimeFlight Aviation Services•Richmond, VA

About The Position

The Admin supports daily office operations by managing administrative tasks and ensuring efficient office functionality. The role organizes and schedules appointments, handles correspondence, prepares reports, maintains filing systems, and supports management and staff. It also coordinates meetings, manages databases, and assists with project work as needed. The position requires strong organizational and communication skills, proficiency with office software, and a proactive approach to problem-solving and time management.

Requirements

Be at least 18 years of age.
Be eligible to work in the United States.
Have a valid state-issued driver’s license with an acceptable driving record.
Communicate effectively in English, including reading, writing, and speaking.
Have 1 year of experience in an office or administrative position.
Have knowledge of Microsoft Office Suite, including Excel, Word, and PowerPoint.
Be able to access and interpret printed and electronic information using devices such as iPads, tablets, computers, and mobile devices.
Effectively communicate with colleagues and clients in person and electronically.
Pass a background check and drug screen.
Be eligible to acquire required credentials and clearances, including FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal credentials, as applicable.
Be flexible to work various shifts, including nights, weekends, and holidays.
Be able to perform each essential requirement satisfactorily; reasonable accommodation may be made for individuals with disabilities.

Responsibilities

Administer testing for local applicants and coordinate badging and vetting.
Assist with recruiting, hiring, and training local employees.
Maintain employee schedules.
Manage daily timekeeping entries and payroll processing, and assist with payroll-related issues.
Handle HR-related issues, communicate with corporate teams, and manage employee files.
Handle reports or information requested by Station Management.
Work on client-specific supply orders, reporting, and compliance.
Maintain strong working relationships with airline partners.
Demonstrate regular, predictable attendance at the job location.
Use programs such as Excel, Word, and PowerPoint.
Exemplify PrimeFlight customer service and safety standards.
Perform additional duties as assigned by management.