Executive Assistant and Office Manager - Greenwich, CT
About The Position
SFM is seeking an administrative professional to work full-time, in person, out of our Greenwich, CT office. This role combines executive-level administrative support with office management responsibilities. The successful candidate will provide high-touch administrative support to investment professionals and key business leaders while also overseeing day-to-day operations of a 10-20 person office space. This individual will also serve as back-up to the US Office Manager and to other executive/administrative assistants as needed, and will take on ad-hoc projects as they arise. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities.
Requirements
- Must show an owner’s mindset and a strong willingness to take on new tasks and responsibilities as needed
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Advanced PowerPoint skills, with experience creating slide decks for senior executives
- Able to work effectively in a fast-paced environment
- Exhibit professionalism always
- Capable of managing multiple projects simultaneously and expeditiously.
- Able to be flexible and proactive
Nice To Haves
- Experience supporting a senior individual and/or managing an office space is a plus
Responsibilities
- Manage day-to-day office operations
- Coordinate with the US Office Manager on service calls and third-party vendors to resolve facility issues (HVAC, electrical, minor repairs, etc.)
- Control office inventory and manage relationships with food service, mail room, and cleaning vendors
- Review and process invoices related to CT office facilities
- Serve as back-up to the US Office Manager when out
- Provide Administrative support to up to four (4) senior investment professionals/key business leaders
- Triage incoming calls, handling directly where possible and escalating as needed
- Manage complex calendars with discretion, scheduling and confirming meetings, sending reminders, and assisting with material preparation and distribution
- Coordinate domestic and international travel arrangements
- Build and maintain external relationships critical to the teams' success (e.g., brokers, company management teams)
- Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence
- Process travel and expense reports via Workday
- Support department projects as needed
- Provide back-up coverage for other executive/administrative assistants
- Handle occasional personal tasks
- Support ad-hoc projects across the office and broader team as needed.
Benefits
- Discretionary year-end bonus
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
