Executive Assistant & Office Coordinator

Trident Transport•Chattanooga, TN

2d•Onsite

About The Position

We’re looking for a highly organized, professional, and personable Executive Assistant & Office Coordinator to support our executive team while serving as the face of our Chattanooga office. This role is a blend of executive support, front desk management, and culture coordination. You’ll be the first impression for visitors and a trusted partner to leadership keeping priorities on track, communications organized, and helping create a positive, well-run office environment.

Requirements

Strong organizational skills with attention to detail
Excellent written and verbal communication
High level of professionalism and discretion
Ability to anticipate needs and stay one step ahead
Comfortable managing multiple priorities in a fast-paced environment
Proficiency with Microsoft Office / Google Workspace

Responsibilities

Greet and welcome employees, visitors, clients, and candidates with professionalism
Coordinate with visitors and notify appropriate employees of guest arrivals
Manage the reception area and ensure it remains clean, organized, and welcoming
Receive, sort, and distribute incoming mail, packages, and deliveries
Coordinate outgoing mail and shipments as needed
Maintain office supply inventory and reordering
Assist with maintaining shared office spaces
Provide administrative support to the HR team and assist with day-to-day HR activities
Coordinate new-hire welcome experiences and ensure employees have what they need on their first day
Assist with scheduling interviews and coordinating candidate visits
Assist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunities
Assist the HR team and Executive leadership with projects as directed
Answer and direct incoming calls and inquiries as needed