Executive Administrative Assistant

The TJX Companies, Inc.•Framingham, MA

3d•$35 - $48•Hybrid

About The Position

The Executive Administrative Assistant will provide confidential, strategic and proactive partnership to the EVP, Chief Marketing Officer at the TJX Companies’ Framingham Home Office, to enhance the EVP’s effectiveness and meet the needs of a global, complex TJX Marketing organization. The ideal candidate will have the ability to provide advanced support and operate independently to ensure successful administration of TJX Marketing systems, practices and procedures and in keeping with TJX Companies’ global policies. They will consistently demonstrate tact, diplomacy, positive energy, proactivity and critical thinking as they engage with a variety of Associates and customers both internally and externally. This position is part of a hybrid work environment and requires days in the office that align with the Executive.

Requirements

Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practices
Large corporate environment work experience with C-suite and global exposure highly preferred
Strong Microsoft Office experience required, specifically Outlook, Teams, Word, PowerPoint, Excel, Sharepoint, Copilot. Experience working with Workday a plus.
Ability to operate independently, think critically, problem-solve and manage projects effectively from start to finish
Ability to thrive/focus in a very busy and changeable atmosphere while avoiding distractions
Proven success balancing many things at one time, ability to shift gears and prioritize effectively
Outstanding communication and interpersonal skills with proven organizational and administrative proficiency
Extensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expenses
Ability to effectively manage confidential and sensitive information
Comfortable being resourceful and leveraging relationships to problem-solve
Proactive, energetic, can-do attitude; calm and steady; comfortable working in the gray
Ability to collaborate with a large and diverse team of professionals

Nice To Haves

Experience working with Workday a plus.

Responsibilities

Build effective working relationship with the EVP, providing proactive day-to-day support with open communication and thoughtful organization of on-going work, understanding preferences, anticipating demands and enabling decision-making
Build effective working relationships throughout the organization with senior management, key business partners (both internally and externally) and peer executive and administrative professionals
Consistently represent the EVP in a professional manner
Act as ambassador for the TJX Marketing function
Act as lead administrative professional across TJX Marketing
Maintain strategic focus and rigor while managing a very reactive and cross-geographical diary; offer proactive global planning support, anticipating needs and seeking/coordinating information where appropriate
Provide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointments
Arrange ad hoc off-site meetings and make all necessary arrangements including venue/room booking, catering, technology and hospitality
Plan and manage all end-to-end requirements and itineraries for domestic and international travel
Operate independently to provide the appropriate information management and administrative support to meet the needs and priorities of the global TJX business
Monitor the EVP email “traffic” and alert the EVP to business critical
Flag forthcoming deadlines and track EVP deliverables/priorities
Triage complex queries and requests for information from the global executive team and internal/external business partners, and escalate to EVP as appropriate
Act as proxy in EVP’s absence to route time sensitive items to Marketing leadership team where appropriate
Analyze operating practices and create/revise systems and procedures as necessary/opportunistic
Provide general administrative service to the EVP, including the day-to-day management of the EVP’s office
Filter and respond to incoming queries
Manage filing, documentation creation and correspondence to ensure efficiency and confidentiality at all times
Prepare materials and agendas for meetings
Carry out background research, briefing papers, reports and presentations as needed
Proactively provide financial administrative support for the EVP
Manage departmental budget and timekeeping
Track expenses directly related to the EVP
Raise purchase orders, pay invoices and manage expenses as required
Partner with Corporate Marketing administrative support team to prioritize leadership team’s access to the EVP in a manner that meets priorities, workload requirements and deadlines
Collaborate with global Marketing administrative team to build community, providing back-up support, functional guidance and training as needed. Work together to enhance Marketing administrative operations
Collaborate effectively and build solid working relationships with TJX C-suite administrative community
Support preparation of Corporate Marketing materials for CEO Business Update meetings, Annual Investor meetings and TJX Board meetings
Support planning, preparation and logistical needs for Marketing team training, conferences and town halls as needed
Oversee and monitor administrative projects, completing special assignments as needed