Executive Assistant, Design - Mountain View, California

Paramount•San Francisco, CA

8d•$80,000 - $110,000•Onsite

About The Position

The Executive Assistant, Design is a trusted partner to the EVP, Head of Design and provides senior-level administrative support to 1-2 of her direct reports, enabling the Design leadership team to focus on creative and strategic priorities. This role manages complex calendars, coordinates travel and events, and handles sensitive organizational information with sound judgment and discretion. The EA operates under general supervision, exercising independent judgment on day-to-day prioritization and escalating higher-stakes or sensitive matters to the EVP.

Requirements

5+ years of experience supporting a senior executive (VP level or above), ideally within a creative, design, product, or technology organization
Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight
Extensive experience coordinating domestic and international travel arrangements and managing expense reporting
High proficiency with Google Workspace; comfortable adopting new productivity and AI tools
Exemplary written and verbal communication skills, with the ability to interact professionally with senior executives, creative talent, and external partners
Demonstrated discretion and professionalism in handling confidential and sensitive information
Experience planning and executing team offsites and events, including vendor and logistics coordination

Nice To Haves

Prior experience supporting a Design, UX, Creative, or Product leader or organization
Experience in media, entertainment, or technology industries
Familiarity with Paramount’s internal systems (e.g., Oracle Fusion)
Experience supporting or coordinating across multiple executives/leaders concurrently
Bachelor’s degree or equivalent combination of education and experience preferred

Responsibilities

Manage complex, high-volume calendars for the EVP and her direct reports, proactively resolving scheduling conflicts and prioritizing time against evolving business needs
Coordinate all domestic and international travel logistics and expense reporting for the Design leadership team, and lead planning and on-the-ground logistics for offsites and team collaboration events
Execute expense management activities with minimal guidance
Assess and advocate for office space needs with minimal guidance
Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external vendors/partners, independently determining what can be handled directly versus what requires escalation
Partner with other Product & Technology executive assistants to coordinate cross-organization initiatives and provide backup coverage for one another as needed
Support onboarding logistics for new hires into the Design organization
Lead or support ad hoc special projects as assigned by the EVP