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Executive Assistant

Levi Strauss & Co.•San Francisco, CA
•$69,400 - $101,800•Hybrid
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About The Position

At Levi Strauss & Co., we are looking for a sharp and detail-oriented Administrative Assistant to join our Levi’s US/Canada Commercial organization and provide administrative support to two dynamic leaders at Levi Strauss & Co. This role is pivotal in enabling productivity, managing complex calendars, and ensuring seamless coordination across cross-functional teams. You will be a trusted partner, representing these leaders with professionalism and discretion. You will report into and provide executive assistance for the VP, US/Canada Merchandise Planning & Inventory Management (MPIM). You will also provide executive assistance for the VP, US/Canada Merchandising & Licensing. You will facilitate internal and external calendaring, point-to-point business travel planning, expenses, and special projects. Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners. Liaise with senior-level leaders and team members across the business and cultivate relationships between departments and improve communication across teams. Attend select team meetings, take notes, identify follow-ups, and send reminders. Manage demanding Outlook calendaring requests, while also keeping executives accessible. Handle confidential information whilst maintaining impeccable standards of information security. Be a brand extension for the leader that you support; escalate and communicate on their behalf and serve as a team liaison. Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests. Initiate purchase orders, reconcile invoices, and complete/track expense reports. Coordinate complex travel and expense reporting using Concur. Maintain impeccable standards of confidentiality and information security. Communicate with our teams to take action on projects.

Requirements

  • Minimum 5 years of high level, complex executive administration work experience supporting a senior-level executives
  • Experience with international and domestic travel arrangements.
  • Experience using a travel management tool such as Concur.
  • Experience supporting VP and above.
  • Must have a high degree of integrity when dealing with confidential information.
  • Can work with individuals at all levels.
  • Be on-call as needed, beyond standard business hours.
  • Advanced proficiency with MS Office Suite, and other digital technology and collaboration tools.
  • Experience with refining and integrating existing presentations using Google Slides or PowerPoint.

Responsibilities

  • Provide executive assistance for the VP, US/Canada Merchandise Planning & Inventory Management (MPIM).
  • Provide executive assistance for the VP, US/Canada Merchandising & Licensing.
  • Facilitate internal and external calendaring.
  • Manage point-to-point business travel planning.
  • Handle expenses and special projects.
  • Liaise with senior-level leaders and team members across the business.
  • Cultivate relationships between departments and improve communication across teams.
  • Attend select team meetings, take notes, identify follow-ups, and send reminders.
  • Manage demanding Outlook calendaring requests.
  • Handle confidential information whilst maintaining impeccable standards of information security.
  • Serve as a brand extension for the leader that you support; escalate and communicate on their behalf and serve as a team liaison.
  • Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
  • Initiate purchase orders, reconcile invoices, and complete/track expense reports.
  • Coordinate complex travel and expense reporting using Concur.
  • Communicate with our teams to take action on projects.

Benefits

  • base pay
  • incentive plans
  • 401(k) matching
  • paid leave
  • health insurance
  • product discounts

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What This Job Offers

Job Type

Full-time

Career Level

Executive

Education Level

No Education Listed

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