Executive Personal Assistant & Household Manager

Sage Haus•Dahlonega, GA

3d•$105,000 - $130,000•Onsite

About The Position

We are a busy, ambitious two-person household in the beautiful North Georgia mountains, sharing our home with two much-loved dogs. We have built full professional lives that we care deeply about, and with that comes a fast pace, frequent travel, unconventional schedules, and a lot of moving pieces behind the scenes. Home, however, is where we want that pace to change. We want our home to feel peaceful, welcoming, beautifully cared for, and ready to enjoy; a place where we can walk through the door and genuinely exhale. We love good food, traveling, spending time with the people we care about, and entertaining when life allows. We would love to do more of those things, and having the right person supporting us will be an important part of making that possible. We are warm, appreciative people, but we also have high standards for ourselves and for the people we trust to work alongside us. We value excellence without ego, honesty, loyalty, personal responsibility, and people who take genuine pride in following through. When something goes wrong, we believe in owning it, learning from it, and finding the solution. When something goes right, we believe in enjoying it and appreciating the people who helped make it happen. Because our careers require so much of our attention, the personal side of life can too easily become the thing that gets pushed to tomorrow. We are ready for that to change. We are looking for someone exceptional who can bring consistency, organization, and thoughtful care to our home and personal lives. Someone who will come to know how we operate, understand what matters to us, and eventually anticipate needs before we even have to ask. More than anything, we hope to find someone who wants to become a trusted part of our world for the long term. This is an important position in our lives, and for the right person, there is meaningful opportunity to grow alongside us.

Requirements

Experience in a high-level Personal Assistant, Household Manager, Estate Manager, Executive Assistant, or similarly complex private-service role
Demonstrated experience supporting high-performing executives, entrepreneurs, or private principals strongly preferred
Exceptional discretion and a proven ability to handle confidential information
Strong administrative, organizational, and project-management skills
Comfortable working both strategically and hands-on; this is not a desk-only position
Must maintain a smoke-free and fragrance-free environment
Must sign a Non-Disclosure Agreement (NDA) and non-disparagement agreement
Professional public/social media presence
Must be authorized to work in the United States
Valid driver's license and reliable transportation required; family vehicle may be available for work-related driving
Valid passport or willingness to obtain one for occasional international travel
Comfortable working in a home with two dogs
Comfortable navigating stairs and multiple levels throughout the workday

Nice To Haves

CPR and First Aid certification preferred

Responsibilities

Own and proactively manage personal calendars, appointments, reminders, and personal commitments
Coordinate closely with existing Executive Assistants to ensure professional and personal schedules work seamlessly together
Anticipate scheduling conflicts and logistical needs before they become problems
Assist with personal email and correspondence as needed
Coordinate personal appointments, reservations, services, and other day-to-day logistics
Manage personal bills, receipts, reimbursements, and expense organization
Sort and manage mail, deliveries, packages, and important documents
Maintain organized personal records and administrative systems
Assist with thoughtful personal projects, gifts, reservations, and special occasions
Provide logistical support for an elderly family member, including appointment coordination and occasional transportation
Handle airport drop-offs and pickups as needed
Coordinate with existing Executive Assistants on domestic and international travel logistics
Prepare the household and principals for upcoming travel
Manage packing and unpacking, wardrobe preparation, transportation, reservations, and other personal travel details
Ensure the home, pets, vehicles, deliveries, and vendors are appropriately coordinated while the principals are away
Occasionally travel domestically or internationally to provide on-site logistical support during important trips or events
Anticipate needs at hotels, events, and destinations so travel feels seamless
Prepare the home for a smooth return following travel
Take ownership of the day-to-day operation, organization, and readiness of the home
Conduct routine property walk-throughs and proactively identify maintenance or operational needs
Maintain and continually improve household organization systems
Coordinate daily household resets and prepare the home for cleaning staff
Oversee housekeeping schedules and ensure household support occurs at appropriate times
Perform light hands-on tidying as needed, including dishes, surfaces, and high-traffic areas
Oversee closets, pantry, storage areas, seasonal décor, and other organizational projects
Coordinate seasonal household needs and preventative maintenance
Maintain a consistently polished, organized, welcoming environment
Serve as the primary point of contact for household vendors, service providers, and contractors
Coordinate housekeepers, landscaping, pest control, HVAC, security, specialty maintenance, and other home services
Research vendors and contractors, obtain quotes, compare options, and make thoughtful recommendations
Schedule repairs and oversee projects through completion
Follow up proactively when timelines slip or work is incomplete
Maintain records and schedules for recurring property maintenance
Monitor major home systems and coordinate service when needed
Ensure the property is secure, maintained, and ready whether the principals are home or traveling
Prepare the home for guests, holidays, dinners, and private events
Coordinate caterers, service providers, deliveries, and other event logistics
Ensure guest spaces and entertaining areas are thoughtfully prepared
Manage post-event household reset and vendor follow-up
Help create an environment where the principals can entertain without personally managing the logistics
Maintain pantry, refrigerator, household, personal-care, and general supply inventories
Anticipate restocking needs rather than waiting for items to run out
Manage household subscriptions and recurring orders
Complete grocery shopping and coordinate specialty food orders
Handle returns, exchanges, dry cleaning, alterations, gift shopping, and gift wrapping
Run local errands and occasional longer-distance errands for specialty services
Manage deliveries, packages, boxes, and household waste flow
Coordinate occasional errands between the residence and nearby offices while maintaining clear boundaries between personal and professional operations
Coordinate prepared dinners and other meal arrangements throughout the week
Ensure simple, healthy grab-and-go breakfast and lunch options are available
Maintain an organized pantry and refrigerator
Keep track of grocery and household food needs
Ensure the kitchen remains clean, stocked, and ready for daily use
Manage household laundry
Handle occasional ironing, steaming, and special garment care
Prepare clothing and outfits for travel, events, or busy weeks as needed
Maintain seasonal wardrobe organization and clothing rotations
Rotate and maintain household linens
Keep laundry areas organized and fully stocked
Coordinate veterinary, grooming, and other pet appointments
Maintain pet food, medications, and supply inventories
Provide occasional feeding and let-outs during the workday as needed
Coordinate closely with the household's established pet-care support
Serve as backup pet/house-sitting support during travel when mutually agreed upon
Coordinate routine service, maintenance, inspections, and repairs for household vehicles
Track registration, insurance, and other vehicle documentation
Coordinate fueling, cleaning, detailing, and vehicle readiness
Ensure vehicles are prepared for upcoming trips, airport transportation, or events