Executive Assistant & Household Manager

Sage Haus•Greensboro, NC

5d•$32 - $38•Hybrid

About The Position

We are seeking a part-time Executive Assistant & Household Manager to support a busy, close-knit family of five. This role involves managing both business-related executive assistant tasks and household management duties. The ideal candidate is proactive, systems-driven, tech-forward, adaptable, discreet, and comfortable in a family environment. You will be responsible for managing inboxes, calendars, travel, household organization, meal planning, childcare coordination, laundry, pet care, and vendor oversight. This is a hands-on role that requires a high level of discretion and professionalism, with the opportunity for more hours over time.

Requirements

Minimum 3–5 years of experience in an executive assistant, personal assistant, or household management role.
Reliable personal vehicle and valid driver's license.
Ability to lift up to 35–40 lbs (to help with children & gear).
Comfortable working in a home with a cat.
Fragrance-free while on the job.
Maintain a smoke-free environment.
Must be authorized to work in the United States.
Must pass a background check.
High level of discretion and respect for family privacy — non-negotiable.
Skilled at managing a high-volume inbox, drafting correspondence in someone else's voice, and coordinating calendars and travel for a busy business owner.
Anticipate needs and bring finished solutions, not open questions.
Comfortable across digital tools, shared calendars (including Skylight), and quick text-based communication.
Can deliver one clear recommendation to one decision-maker and a few thoughtful options to another.
Protect sensitive personal and business information in a community where people talk.
Comfortable in a busy home with young children and flexible enough to support a family whose schedule doesn't always follow a script.
Not easily rattled, and do not need to be micromanaged.
Take pride in the quality of your work.
Value being part of a close-knit team and take pride in helping a family feel supported.

Nice To Haves

CPR and first aid certification preferred; not required.

Responsibilities

Manage and triage a busy professional inbox.
Draft emails and correspondence for review and approval before sending.
Manage business calendar coordination and scheduling.
Coordinate all business travel logistics, including hotel bookings, airport transportation, and conference scheduling.
Handle phone calls and time-sensitive one-time projects.
Manage annual renewals and recurring administrative tasks.
Conduct brief daily text check-ins (morning and end of day) to align on priorities and active tasks.
Provide ongoing virtual support throughout the week via text-based communication.
Manage the family calendar, including integration with the Skylight calendar system.
Schedule medical, dental, and other personal appointments.
Schedule and coordinate routine maintenance for family vehicles (oil changes, inspections, etc.).
Handle fueling and general cleanliness of family vehicles.
Track registration and insurance renewal timelines for vehicles and watercraft.
Coordinate and secure backup childcare when the family's regular sitter is unavailable.
Arrange childcare for date nights and other evening needs.
Plan and book childcare for family travel, including conference trips, and coordinate schedules, logistics, and any travel arrangements for the caregiver.
Maintain a vetted list of trusted sitters and backup care options.
Comfortable around the children and able to step in briefly when needed.
Develop weekly meal plans and grocery lists aligned with family dietary preferences.
Place grocery orders (Amazon Fresh, Whole Foods delivery, or in-store as needed).
Prepare one simple slow-cooker or oven-ready meal per week, or coordinate a meal kit or prepared-meal alternative.
Maintain household organization systems throughout the home.
Light daily tidying, including toys, dishes, surfaces, and dishwasher management.
Organize cubbies, pantry areas, and toy zones as needed.
Manage seasonal clothing transitions for children.
Shop for children's clothing and occasionally adult clothing based on family direction.
Coordinate event, holiday, and guest preparation, including holiday decorating.
Assist with packing before and unpacking and laundry after family travel.
Care for indoor plants.
Handle incoming mail and UPS drop-offs and pickups.
Manage running household supply lists and restock accordingly.
Manage household essential subscriptions, including paper goods, cleaning supplies, and pet supplies (via Amazon subscription).
Handle returns, dry cleaning, and gift shopping.
Coordinate donation drop-offs to local charitable organizations.
Wash, fold, organize, and put away laundry for the household.
Change and launder bed linens on a regular schedule.
Maintain tidy, well-stocked laundry areas.
Feeding and care for the family's senior indoor cat.
Regular litter box cleaning and maintenance.
Clean up after pet messes as needed.
Schedule veterinary appointments.
Maintain pet supply inventory.
Serve as the primary point of contact for housekeeping and landscaping vendors.
Coordinate access, scheduling, and communication with service providers.
Assist with occasional outdoor space upkeep and organization.