Executive Household Manager

Sage Haus•New York, NY

1d•$42 - $50•Onsite

About The Position

We are a warm, dynamic Brooklyn family of seven with five children, ages 1 to 10, entering an exciting new chapter as we transition into a larger multi-story townhouse. Our children attend French immersion schools, and we have an established household team including au pair support, babysitters, regular housekeeping, and private chef services. Amid busy careers, professional travel, school, extracurricular activities, and full social calendars, we're at a stage where we want to create more simplicity, presence, and meaningful time together. We're seeking an exceptional Executive Household Manager who can reduce the day-to-day mental load, bring thoughtful structure to the many moving pieces, and work seamlessly alongside our existing team. We also deeply value privacy. The right person understands how to provide high-touch support with a light footprint — observant, proactive, and precise while knowing when to step in and when to give the family space. We want someone whose presence makes life feel easier, calmer, and more organized.

Requirements

Significant professional household management, executive personal assistant, estate management, or comparable private-service experience
Prior experience supporting a fast-paced principal, executive, founder, or similarly demanding professional environment strongly preferred
Brooklyn/NYC-based with a strong understanding of the pace, logistics, and resources of city living
Exceptional organizational skills and attention to detail
High level of discretion and professionalism; NDA required
Highly tech-savvy and comfortable managing digital calendars, lists, documents, and household systems
Ability to maintain a smoke-free and fragrance-free environment
Must be authorized to work in the United States

Nice To Haves

CPR and First Aid certification preferred

Responsibilities

Take ownership of day-to-day household operations and recurring priorities
Learn the family's preferences and create sustainable systems around how they live
Maintain organization across a large, multi-level home
Coordinate household resets between housekeeping visits
Manage seasonal clothing, décor, and bedding transitions
Oversee children's clothing, hand-me-downs, labeling, and seasonal sizing
Coordinate decluttering and donations
Manage holiday, guest, and event preparation
Own packing and unpacking systems for family travel
Identify and resolve household needs with minimal principal involvement
Work collaboratively with au pairs, babysitters, housekeepers, chef, and other household professionals
Maintain clear responsibilities and communication across the household team
Coordinate cleaners, repair professionals, contractors, and vendors
Develop a trusted network of Brooklyn/NYC household resources
Coordinate handyman support and household repairs
Research vendors, obtain quotes, schedule services, and follow through to completion
Monitor household maintenance needs and proactively address issues
Learn household consumption patterns and maintain appropriate inventory
Restock pantry, refrigerator, toiletries, and household essentials
Maintain supply lists and ordering systems
Coordinate grocery orders and shopping as needed
Manage household orders and subscriptions
Handle returns, exchanges, dry cleaning, gifts, donations, and other local errands
Maintain household and family calendars using Google Calendar
Schedule medical, dental, pharmacy, grooming, children's activities, and other appointments
Make calls and handle administrative follow-up on behalf of the family
Track deadlines, reservations, birthdays, events, and recurring needs
Coordinate parties, gifts, celebrations, and family events
Maintain organized household documents and information
Create clear systems for recurring responsibilities and proactively close loops
Work warmly and professionally around five children while respecting the family's established childcare structure
Step in for occasional school or activity pickups/drop-offs when regular coverage is unavailable
Provide light supervision or back-up childcare as needed
Assist with backpacks, clothing, and child-related logistics
Partner effectively with the family's au pairs and babysitting support rather than serving as the primary childcare provider
Oversee family laundry needs in coordination with existing household support
Wash, fold, organize, and properly store clothing as needed
Manage delicate garments, ironing, steaming, and specialty care
Coordinate dry cleaning
Maintain linen rotation and organized laundry areas
Manage seasonal wardrobes and children's hand-me-down systems
Ensure clothing and essentials are ready for travel and seasonal transitions
Coordinate with the family's private chef and established food routines
Maintain awareness of pantry, refrigerator, and grocery needs
Coordinate grocery orders and deliveries
Maintain an organized, well-stocked kitchen
Provide continuity around food needs as household support evolves
Coordinate care for the family's 12-pound Shih Tzu
Schedule veterinary and grooming appointments
Maintain pet supplies and coordinate dog-walking support
Provide occasional back-up feeding or walking as needed
Support the family's move from their current Brooklyn apartment into a larger multi-story townhouse
Assist with move planning, organization, unpacking, and household setup
Establish thoughtful systems for storage, closets, children's belongings, and inventory
Coordinate move-related vendors and household projects
Take ownership of organizational projects as needs evolve