Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• 2 years minimum office/administrative support experience.
• Excellent oral and written communication skills, excellent interpersonal communication skills; ability to interact successfully with faculty, staff, and students as well as external constituents-regional, statewide and national.
• Excellent telephone protocol.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• Ability to work with confidential and sensitive information and records.
• The position requires a high degree of confidentiality, responsibility and independence in completing responsibilities.
• Ability to operate independently and to independently set priorities to meet the demands of the position.
• Documented excellence in the following areas: self-awareness and professional development; communication and personal effectiveness; customer/people oriented; achievement orientation.
• Excellent customer orientation and problem-solving skills.
• Knowledge of various software programs; including in MS Office applications, computer literate with the ability to learn new software applications.

Nice To Haves

• Experience in Workday
• Experience in Higher Education
• Experience supporting C-suite leaders

Responsibilities

• Serve as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Serve as the main point of contact for travel requests, contract management and expense management
• Schedule logistics for meetings, conferences, and travel and organizes schedules for Chancellor’s Cabinet members.
• Collaborate with the Chancellor’s Suite Administrative Support team to coordinate efficient operations for the Chancellor and her leadership team. This will include cross-training on various items to ensure continuity of operations.
• Coordinate submission and monitors process for expense reports, contracts, and facility use agreements in compliance with State of Wisconsin and UW-System policy.
• Responsible for purchasing card and compliance with practices, policies and procedures.
• Provide calendar coordination for one executive and back-up calendar coordination for other Chancellor Suite members.
• Maintain established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serve as key coordinator for Ullsvik Hall.
• Provide administrative support, when needed, for division level needs.
• Additional duties as assigned, aligned with professional skills and general scope of position.

Benefits

• benefit-eligible position