Executive Assistant, Strategy & Business Development

UT Southwestern Medical Center • Dallas, TX

1d • Onsite

About The Position

Works under minimal direction to assist administrative executive (Assoc VP and above), department chairman, or dean with interpreting and implementing university-wide policies and provide support in managing department, which involves high degree of initiative and independent judgment. Manage complex executive calendars and priorities across multiple leaders, ensuring alignment to strategic initiatives, resolving conflicts proactively, and preparing executives for all engagements. Coordinate high-level meetings and executive engagements, including scheduling, agenda development, preparation of briefing materials, logistics, and documentation of action items with clear follow-through.

Requirements

• Associate's Degree in business administration or related field.
• 8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
• Will consider additional experience or education in lieu of requirements.

Responsibilities

• Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
• Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
• Maintains appropriate financial and personnel records.
• Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
• Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
• Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
• Makes arrangements for official guests and receives visitors as required.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree