Executive Assistant/Coordinator

ProSidian Consulting, LLC•Aiken, SC

4d•Onsite

About The Position

ProSidian seeks an Executive Assistant/Coordinator for Program Support on a SCA – Service Contract Act / Service Contract Labor Standards (SCLS) Basis for Working On-Site (Client Site) in The Southeast | South Atlantic | CONUS Area (Aiken, South Carolina). This role is contract contingent and generally located across the Aiken, South Carolina region, supporting a High-hazard nuclear cleanup environment requiring disciplined staffing, safety, quality, security, and regulatory compliance. The role is aligned with GSA Labor Category: Administrative Specialist II and is principally focused on ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance Solutions and Services. We seek candidates with relevant Nuclear And Environmental Management Sector Experience to support professional services engagement for clients such as SRMC. This position is a Contract Contingent or Contract W-2 (IRS-1099) role, but ProSidian reserves the right to convert it to a Full-Time ProSidian employed W-2 Position. The role focuses on Human Capital | Project Management | Engineering | Environmental | Compliance | Risk Management | IT Effectiveness | Business Process | Training Knowledge Management Solutions for clients such as Savannah River Mission Completion, LLC (SRMC) | SRMC Supply Chain / Procurement supporting the Liquid Waste Program. The Executive Assistant/Coordinator will provide administrative support activities through planning, analysis, coordination, documentation, compliance, quality assurance, and stakeholder support, giving executives leverage by anticipating needs and managing confidential schedules, communications, travel, meetings, and priorities.

Requirements

High School Diploma or GED and 5+ years of professional, administrative, secretarial or clerical experience and/or combination of secondary education and experience related to the position’s responsibilities.
Those possessing a Bachelor’s degree may qualify with 1+ years of experience as outlined above.
Experience and education may run concurrent.
Primarily focused on Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services initiatives and aligned with Program Support activities Administrative and Executive Assistance (Asst) Functional Area Activities.
Executive calendaring; correspondence; travel; meetings; presentations; records; research; confidential information; Microsoft Office

Nice To Haves

Bachelor’s degree
Interpersonal skills including the ability to work with all levels within the organization.
Communication skills to effectively communicate both orally and in writing
Ability to work as a team member and team lead
Knowledge of personal computers and applications included in MS Office Suite or position-specific software/hardware
Ability to prioritize and multi-task
Ability to maintain confidentiality.
Strong initiative.
Excellent time management skills.
Ability to assess changing conditions and react accordingly
Proficient in spelling and grammar.
Demonstrated ability to use discretion and good judgment.
Demonstrated ability to problem-solve.
Ability to remain composed and professional under stress

Responsibilities

Safety is a primary responsibility in each job performed. Obtain safety training, obey safety rules, and make safety an integral part of each task. Take necessary steps to stop work if continuing the activity is unsafe or will create and unsafe condition.
Primarily provides administrative and clerical assistance to one or more executive team members
Coordinates and/or administers programs, Project s and processes
Completes tasks such as comprehensive research, gathering, composing, tracking, tabulating, summarizing, organizing and creating presentations and other communications
Coordinates and arranges meetings, special events or travel arrangements
Utilizes personal computers or electronic devices including keyboarding, databases, spreadsheets, presentation, conversion software, document control or other applications/programs specific to the department or company
Instructs, informs and/or refers others on department or company procedures, policies and practices
Assists in budget and control activities
Compiles and performs basic to moderately complex analysis, prepares reports and/or recommendations
Serves as administrative liaison within and outside the company
May represent the department/company at meetings and may present material
May provide tours
May provide ancillary support to other senior managers, departments or business units concurrently
Other duties as assigned