Executive Assistant CPTSO & SVP, Ops

Disco•Austin, TX

About The Position

The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required. This role involves managing correspondence and scheduling, arranging travel and accommodations, handling expense reports, owning and managing projects and events, and assisting with business reporting. The Executive Assistant will also be responsible for the weekly maintenance of organization critical documents and assisting with quarterly business reviews. This role requires cross-functional collaboration with the EA team to support the executive team, maximizing efficiency by building out systems and processes for increased organization and unified workstreams, and acting as a liaison between the staff and direct reports.

Requirements

Proven track record of effectively interacting with and supporting senior management.
Proven creative thinker with strong business acuity.
Experience with coordinating and managing projects.
Authorization to work in the U.S. without sponsorship now or in the future.

Nice To Haves

Strong ability to think strategically and proactively across departments
Excellent oral and written communication skills
Proficient data analysis and reporting skills
Exhibits interpersonal skills
Strong time management and multitasking skills.

Responsibilities

Manages email and scheduling for executives with a focus on urgency and necessity.
Aligns the executives' time with their priorities leveraging expert prioritization strategies.
Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items.
Operates effectively in a fast-moving and ambiguous environment.
Arranges travel and accommodations for executives.
Submits and monitors expense reports on behalf of the executives.
Owns and is responsible for the successful outcome of projects and events.
Prioritizes tasks and projects to meet multiple competing deadlines.
Helps facilitate, participate in, and lead team activities and events.
Performs additional duties as assigned by executives.
Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes.
Assists with the preparation of quarterly business reviews.
Works cross-functionally and collaboratively with the EA team to support the executive team.
Maximizes efficiency by building out systems and processes for increased organization and unified workstreams.
Acts as a liaison between the staff and direct reports.