Executive Assistant to the Dean

University of Vermont • Burlington, VT

4d

About The Position

The Executive Assistant to the Dean will provide comprehensive, executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences (CEMS). Serve as a primary point of contact and coordination for the Dean by managing a complex calendar; screening, prioritizing, and routing requests. Prepare routine correspondence and materials. Coordinate and set up meetings, including scheduling, room reservations, technology needs, agendas, materials, records, and follow-up tracking. Support Dean’s Office leadership and Dean’s Office initiatives with administrative projects by organizing information, maintaining accurate files, and escalating issues that require leadership attention. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications.

Requirements

• Experience providing executive-level administrative support in a complex office environment.
• Experience coordinating sensitive calendars, preparing briefing materials, managing confidential communications, tracking decisions and follow-up items.
• Familiarity with university processes.

Responsibilities

• Provide comprehensive, executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences (CEMS).
• Serve as a primary point of contact and coordination for the Dean by managing a complex calendar; screening, prioritizing, and routing requests.
• Prepare routine correspondence and materials.
• Coordinate and set up meetings, including scheduling, room reservations, technology needs, agendas, materials, records, and follow-up tracking.
• Support Dean’s Office leadership and Dean’s Office initiatives with administrative projects by organizing information, maintaining accurate files, and escalating issues that require leadership attention.
• Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed