Executive Assistant

Joby Aviation•Santa Cruz, CA

4d•$108,800 - $149,600•Onsite

About The Position

Joby Aviation is seeking an experienced, proactive, and collaborative Executive Assistant to provide complex administrative and project management support to our Chief People Officer (CPO) and the broader People Team leadership. The ideal candidate operates with high autonomy, exceptional organizational skills, and sound judgment in a fast-paced, rapidly evolving environment. Serving as a central operational partner, you will anticipate executive needs, streamline communication, manage shifting priorities, and drive administrative deliverables with high accuracy and discretion. This is a full-time, on-site position based at our corporate headquarters in Santa Cruz.

Requirements

Minimum 8+ years of administrative or executive support experience
Minimum 4 years of experience supporting a VP-level leader in any size business, or a Director-level leader in a global organization
Demonstrated ability to prioritize executive calendars and exercise independent judgment when managing rapidly shifting priorities
Proven ability to work in a fast-paced, dynamic environment with high efficiency, accuracy, and attention to detail
Strong organizational and project coordination skills, with demonstrated ownership over complex or ambiguous tasks with little oversight
Excellent written and verbal communication skills with a track record of building strong relationships with internal and external stakeholders
Proven discretion and integrity when handling highly confidential or sensitive information.
High School diploma, GED, or equivalent practical experience

Nice To Haves

Bachelor's degree or equivalent practical experience
Prior experience supporting executive leaders in technology, aerospace, engineering, or fast-growing enterprise environments
Proficiency with modern enterprise coordination tools (e.g., Google Workspace, Slack, Navan)

Responsibilities

Manage and optimize daily calendars for the CPO, anticipating needs, resolving scheduling conflicts, and prioritizing engagements in response to rapidly shifting priorities
Proactively coordinate with meeting owners and attendees to confirm agendas and gather pre-read materials ahead of time, ensuring the CPO is thoroughly prepared; track and communicate key action items and operational priorities following calls and meetings
Provide administrative coordination to People Team functional leaders, including calendar alignment, meeting logistics, and materials preparation as needed
Coordinate comprehensive travel logistics, itineraries, and accommodations for the CPO and high-priority guests; manage accurate and timely expense report preparation and submission
Serve as a key representative by hosting visitors on-site and partnering with People Operations to support seamless onboarding experiences for new team members
Facilitate effective internal communications and lead ad hoc project assignments with high initiative and minimal oversight