Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• 5–10+ years of total administrative experience, including at least 1 year supporting C-suite or agency leadership.
• At least 2 years of in-office administrative or office-management experience.
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skills.
• Willingness to be flexible and manage changing priorities.
• High school degree required.
• Must be based in San Diego, California.
• Occasional weekend availability is required to support last-minute travel changes ahead of Monday leadership travel.

Nice To Haves

• Agency or professional-services background.
• Proficiency in Google Workspace, Slack, and Zoom.
• Comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows.
• Additional certifications in project management or office administration.

Responsibilities

• Provide executive assistant support to the Partner and the President & CGO at CourtAvenue, both located in San Diego.
• Manage complex executive calendars, including cross-time-zone scheduling and conflict resolution.
• Support expense reporting and timesheet management, including tracking down and uploading receipts.
• Coordinate end-to-end leadership travel, including flights, hotels, ground transportation, and international travel.
• Plan and execute client and growth events, including venues, vendors, budgets, on-brand materials, and on-site support.
• Work with account and marketing teams on administrative logistics for client and prospective-client events and initiatives.
• Support West Coast client swag needs, including ordering, inventory, and vendor management.
• Serve as the San Diego office's building and property liaison, handling access badges, signage, insurance certificates, and special employee requests.
• Coordinate parking and building access across multiple facilities, working directly with property management.
• Set up conference rooms and audiovisual equipment for leadership and all-team meetings, and troubleshoot meeting technology.
• Support employee onboarding and offboarding logistics, including desk setup and equipment coordination.
• Maintain office-wide communications, including building notices, shared calendars, and amenity requests.
• Order office supplies and snacks and manage equipment to keep the San Diego office stocked and client-ready.
• Manage mail, shipping logistics, and the office storage unit.
• Coordinate employee engagement events such as happy hours, potlucks, and team lunches.
• Support ad hoc research and special projects, proactively anticipating upcoming needs.