Executive Assistant

Wellington Management•Boston, MA

12d•$60,000 - $110,000•Hybrid

About The Position

The Executive Assistant provides comprehensive administrative support to Wellington Management’s Chief Technology Officer and members of his leadership team, including the Chief Architect, Head of AI, and Director of Technology Strategy & Execution. The role serves as a thought partner and trusted coordinator to technology leadership, requiring sound judgment, discretion, and the ability to work independently in a dynamic, fast-paced environment. The position supports complex scheduling, meetings, travel, expense and purchase-order processes, team operations, and department-wide initiatives. It also contributes to onboarding and offboarding, team documentation, and cross-coverage for other Executive Assistants. Employees work from the office four days a week, with flexibility to work remotely one day a week.

Requirements

Five to ten years of experience as an Executive Assistant or senior administrative professional.
Demonstrated experience supporting senior leaders in specialized, operationally complex organizations.
Strong critical-thinking and problem-solving skills, with the ability to anticipate needs and act independently.
High emotional intelligence and the ability to remain flexible, composed, and positive amid shifting priorities and ambiguity.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Exceptional organizational skills, attention to detail, and commitment to high-quality work.
Professionalism, integrity, and discretion in handling confidential information.
Strong interpersonal and communication skills, a service-oriented mindset, a collaborative approach, and the ability to build relationships and represent leaders well.

Nice To Haves

Familiarity with agile, product, or iterative delivery models.
Enthusiasm for adopting new tools and technologies, including AI-enabled solutions, to improve efficiency.

Responsibilities

Manage complex, evolving calendars across multiple time zones, anticipating conflicts and prioritization needs.
Coordinate logistics for internal and external in-person, hybrid, and virtual meetings, prepare materials, and ensure seamless execution.
Arrange domestic and international travel when required, prepare detailed itineraries, and resolve issues independently.
Coordinate business-related expense reporting documentation and departmental purchase-order entry.
Serve as a point of contact for internal and external stakeholders, exercising discretion when handling sensitive or time-critical matters.
Prepare materials, track action items, and support leaders in maintaining focus on priorities.
Use technology and AI-enabled tools to streamline workflows and improve administrative and operational efficiency.
Assist with onboarding and offboarding, and maintain team documentation, shared drives, and process materials.
Provide cross-coverage and backup support to other Executive Assistants.
Coordinate logistics for department-wide initiatives, including town halls, holiday celebrations, and recognition of personal and professional milestones.