Executive Assistant

Benchmark Education Company•New Rochelle, NY

12d•$80,000 - $100,000•Onsite

About The Position

The Executive Assistant provides high-level administrative support to a senior executive, managing complex calendars, coordinating meetings and travel, and ensuring efficient executive scheduling. The role balances business priorities, personal commitments, and confidential matters while maintaining professionalism and attention to detail. It is onsite at the company's New Rochelle, New York office.

Requirements

At least 5 years of experience supporting senior executives or C-suite leaders.
Exceptional organizational, time-management, and multitasking skills.
Strong written and verbal communication abilities.
Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
Ability to manage competing priorities in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.

Nice To Haves

Bachelor's degree or equivalent professional experience.

Responsibilities

Manage complex executive calendars, including business meetings, personal appointments, and special events.
Prioritize scheduling requests, resolve conflicts, and coordinate meetings across multiple time zones.
Distribute agendas, materials, and logistics so executives are prepared for meetings.
Schedule and coordinate board meetings, leadership meetings, and off-site events.
Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
Track action items and follow up on commitments when requested.
Serve as a primary point of contact for meeting participants and stakeholders.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and required documentation.
Manage travel changes and resolve issues before or during travel.
Process travel-related expenses and maintain accurate records.
Handle confidential and sensitive information with discretion and professionalism.
Prepare correspondence, reports, presentations, and other business documents.
Manage expense reports, invoices, and executive-related administrative processes.
Support the planning and execution of executive events and special projects.
Liaise between executives and internal or external stakeholders.
Build working relationships across all levels of the organization.
Use sound judgment when responding to inquiries and directing requests.