Executive Assistant
About The Position
The Executive Assistant provides trusted administrative and organizational support to the CEO and HealthWorks leadership team. This hands-on role coordinates executive calendars, meetings, communications, general office activities, and routine finance administration, including accounts payable. The position supports day-to-day administrative needs across the organization and works with executive, finance, HR, and operations teams. The ideal teammate is dependable, personable, organized, resourceful, and coachable; anticipates needs, welcomes feedback, uses good judgment, and brings positive energy to a growing, entrepreneurial organization.
Requirements
- Excellent organization, written communication, discretion, accuracy, and follow-through.
- Able to balance changing priorities and work collaboratively with executive, finance, HR, and operations teams.
Nice To Haves
- Associate’s or bachelor’s degree in Business, Accounting, Finance, or a related field; equivalent experience is considered.
- Prior executive assistant, administrative, office coordination, or similar experience.
- Accounts payable, bookkeeping, or financial administrative experience.
- Strong skills with Outlook, Word, Excel, PowerPoint, and calendar systems.
- Familiarity with accounting software.
Responsibilities
- Coordinate executive calendars, appointments, meetings, travel, and related logistics.
- Prepare agendas, presentations, meeting materials, notes, and action-item follow-up for recurring executive and management meetings.
- Support executive correspondence, scheduling requests, confidential documents, and deadline tracking.
- Keep leadership priorities, files, and commitments organized and accessible.
- Support day-to-day administrative needs across the organization, including records, documentation, purchasing, and supplies.
- Coordinate internal and external meetings, office activities, vendors, and general inquiries.
- Assist with routine reporting, document preparation, and process improvements.
- Provide responsive administrative support to multiple leaders, with priorities established by the CEO.
- Receive, organize, code, and enter vendor invoices; route invoices for approval under established procedures.
- Maintain vendor records, payment documentation, and accounts payable tracking; communicate with vendors about invoice questions.
- Prepare payment batches for authorized review and release; support purchasing, receipts, expense reports, and company credit card documentation.
- Assist Finance with basic reconciliations, reporting, and recordkeeping while observing confidentiality and separation of approval duties.
- Coordinate internal announcements, leadership communications, company meetings, and organizational updates.
- Partner with HR on the logistics of employee recognition, team events, onboarding activities, and appreciation efforts.
- Provide administrative assistance with executive projects, deadlines, reports, and special initiatives.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
