Director Of Events Jobs

About The Position

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor’s degree.
• Coursework in project management, business, communications, marketing, hospitality management, or non-profit management.
• Minimum two years of work experience in nonprofit management, development, alumni relations, marketing, public relations, hospitality sector, sales, or similar professional field.
• Supporting the planning and execution of in-person, virtual, or hybrid events, meetings, conferences, or programs.
• Coordinating cross-team projects with multiple stakeholders.
• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's donor relationship management salesforce system.
• Proficient in a Microsoft Windows computer environment, especially Microsoft Outlook, Word, Excel, PowerPoint and Access.
• Proficiency with project management and task tracking tools.
• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Build and maintain positive relations with team members and unit partners, fostering a collaborative and supportive work environment.
• Maintain a high level of attention to detail, ensuring all work is completed accurately and thoroughly.
• Flexibility and adaptability to new programs in an emerging and changing environment.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Self-motivated and take initiative.

Responsibilities

• Participates in the scheduling, planning, implementation, and evaluation of a variety of large and small-scale in-person, virtual, and hybrid events and programs.
• Provides logistical and administrative support for Advancement meetings and programs, including all staff meetings, onboarding programs, and staff networking events.
• Drafts event and program communications, including invitations and promotional materials.
• Maintains invitation, registration, and attendance records for all staff events in learning management system.
• With guidance, supports staff engagement activities, including conducting, analyzing, and responding to staff surveys.
• Maintains accurate and detailed records, timelines, and process documents when coordinating events. Archives event details.
• Provides logistical support for staff-led cohorts and affinity groups.
• Seeks opportunities for professional development that will enhance job performance, including attending webinars, seminars, and building networks within the University and with colleagues at peer institutions.
• Executes day-to-day event logistics and other moderately complex assignments with some guidance from others.
• Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Works to implement ideas for improvement as they are identified, in addition to providing post-event feedback on turnout and vendor performance with direction from others.
• Performs other related work as needed.

Benefits

• health
• retirement
• paid time off