Deputy Clerk Jobs

About The Position

Requirements

• High school graduation or equivalent and two years of clerical or administrative office experience, or an equivalent combination of related post-high-school education and experience.
• Ability to multitask, solve problems, pay attention to detail, make effective decisions, and work in a fast-paced environment.
• Strong typing and keyboarding, computer, and written communication skills, with the ability to learn and use CCAP, video conferencing, telephone systems, and other courtroom technology.
• Ability to learn and apply moderately complex court procedures, policies, and instructions through hands-on training.
• Ability to anticipate changing courtroom needs and coordinate with external parties, including jail staff, court security, attorneys, and court staff.
• Ability to communicate clearly, confidently, and professionally.
• Ability to maintain confidentiality, exercise discretion, and remain calm and impartial in stressful or sensitive situations.
• Ability to work effectively with judges, attorneys, coworkers, and the public and contribute to a positive work culture focused on teamwork, respect, and customer service.
• Ability to maintain punctuality, meet scheduling requirements, and adapt to changing courtroom assignments and operational needs.
• Understanding of and support for the County’s and department’s mission, core values, plans, and priorities.

Nice To Haves

• Knowledge of courtroom proceedings and the judicial system, including familiarity with criminal, civil, traffic, juvenile, and family case types.
• Experience in the legal field.

Responsibilities

• Prepare for court hearings by reviewing dockets, gathering information, and coordinating courtroom needs with judges, attorneys, court staff, jail personnel, and court security.
• Take and maintain accurate, complete minutes of court proceedings in CCAP, including appearances, pleas, motions, sentences, rulings, orders, and dispositions.
• Administer oaths to witnesses and mark, record, track, and maintain exhibits, ensuring appropriate documentation, storage, and handling.
• Prepare court documents, orders, judgments, and notices for judicial review and signature, and process resulting court actions and documents accurately and promptly.
• Communicate professionally and maintain effective working relationships with judges, attorneys, court offices, County employees, litigants, and the public.
• Operate courtroom technology, including video conferencing and electronic equipment, and coordinate technical assistance when needed.
• Maintain the confidentiality of sensitive court information and follow applicable laws, court rules, policies, and procedures.
• Prioritize work, respond to changing courtroom needs, and identify issues requiring judicial or supervisory attention.
• Provide backup assistance in other courtrooms and divisions, including case processing, electronic filing, data entry and docketing, filing, record searches, scanning, and public counter assistance.
• Participate in cross-training and professional development, identify opportunities to improve work processes and customer service, and support County and department goals.
• Maintain regular and predictable attendance, work additional hours as required, and perform related duties as assigned.

Benefits

• Marathon County benefits