Deputy District Court Clerk - District Clerk's Office

Fort Bend County • Richmond, TX

3d

About The Position

The Deputy District Court Clerk examines, verifies, and enters data into court computer systems to update criminal, civil, family, pending, disposed, and microfilmed case information. The role researches historical data, processes and distributes documents, maintains complete and properly ordered files, and retrieves or reproduces files using checkout systems and a warehouse inventory index. It also verifies, analyzes, and indexes mass filings of attorney general documents.

The clerk answers telephone calls and responds to questions from the public, attorneys, and County personnel, or directs inquiries to the appropriate person. Duties include calculating and collecting court costs and criminal-case monetary transactions under the Texas Code of Criminal Procedure; researching reimbursement percentages and calculating fees in civil cases with multiple parties; and issuing bills of cost for outstanding fees and court-awarded costs. The position issues and tracks legal documents as prescribed by law or ordered by the District Court or Court of Appeals, and answers questions about those documents. The clerk assists department staff as needed and may participate in emergency-management duties during a local state of disaster as directed by County managers.

Requirements

• High school diploma or GED.
• At least one year of general business experience.
• Good computer and data-entry skills.
• Math and typing skills, with a minimum typing speed of 40 words per minute.
• Good verbal and written communication and comprehension skills.
• Good interpersonal skills and ability to deal effectively with the public, County employees, elected officials, and coworkers.
• Self-starter skills, with the ability to prioritize, meet deadlines, and adapt to a fast-paced office.
• Ability to learn established office routines and policies from written instructions, including financial and mathematical tasks.
• Flexibility regarding work assignments and location.
• Valid driver's license and proof of liability insurance may be required.
• Must have no visible tattoos.
• Overtime may be required, including weekends.

Nice To Haves

• Knowledge of the MS Office Suite.

Responsibilities

• Examine, verify, and enter case information into court computer systems using detailed data-entry codes.
• Research and analyze historical case data.
• Verify, process, and distribute documents; print and provide case indexes; and ensure files are complete and properly ordered.
• Use checkout systems and a warehouse inventory index to locate, reproduce, or retrieve files upon request.
• Verify, analyze, and index mass filings of attorney general documents.
• Answer incoming telephone calls and respond to public, attorney, and County inquiries, or refer them to the appropriate person.
• Calculate and collect court costs and monetary transactions associated with criminal cases in accordance with the Texas Code of Criminal Procedure.
• Research monetary transactions and calculate state-agency reimbursement percentages to determine fees in civil lawsuits involving multiple parties.
• Issue bills of cost to collect outstanding fees and outline costs awarded by court judgment.
• Issue and track summonses, subpoenas, citations, warrants, writs, restraining orders, protective orders, notices, and other documents as prescribed by law, requested by parties, or ordered by the District Court or Court of Appeals.
• Respond to questions from the public regarding issued legal documents.
• Support and assist department staff as needed.
• Participate in emergency-management activities during a local state of disaster as directed by appropriate County managers.
• Attend court frequently.

Benefits

• Texas County District Retirement System (TCDRS) membership for all full-time and part-time employees.
• A wide range of benefits for full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED