Deputy Court Clerk

City of Jonesboro•Jonesboro, GA

1d•Onsite

About The Position

The Deputy Municipal Court Clerk performs administrative, clerical, financial, and legal support functions for the Municipal Court under the direction of the Municipal Court Administrator. The role supports the efficient operation of the Court by providing customer service, processing cases and legal documents, maintaining records, coordinating court calendars, collecting and reconciling payments, and supporting courtroom operations. The position serves as a liaison among the Court, judicial officers, attorneys, law enforcement agencies, and the public and has no supervisory responsibilities. The position is full-time, non-exempt, and requires a 40-hour weekly schedule, including court sessions as scheduled. An adjusted schedule may be needed to support events occurring after 4:30 p.m., such as meetings or planned events. The role may require attendance at training, workshops, and seminars.

Requirements

High school diploma or GED equivalent.
Vocational or technical training in a legal or court-related field.
At least two years of experience in legal and/or court operations, or an equivalent combination of education, training, and experience.
Ability to obtain GCIC Security & Awareness Certification within 30 days of hire.
Satisfactory criminal history and ability to meet requirements for secure access to law enforcement databases.
Ability to perform moderately complex mathematical computations accurately and efficiently.
Ability to establish and maintain effective professional working relationships with judges, attorneys, law enforcement personnel, court staff, and the public.
Knowledge of and ability to comply with Open Records laws and strict confidentiality standards in Municipal Court matters.
Ability to comprehend, interpret, and accurately follow oral and written instructions.
Ability to exert light physical effort in sedentary-to-light work, which may involve lifting, carrying, pushing, or pulling light objects and materials (the posting states “5'10 pounds”).
Ability to work for extended periods at a keyboard or workstation.
Ability to perceive and record visual documents.
Ability to hear in the normal audio range, with or without correction.
Availability to work a 40-hour full-time schedule, including scheduled court sessions, and to work an adjusted schedule for events after 4:30 p.m. when needed.

Nice To Haves

Associate’s degree in paralegal studies, Criminal Justice, Public Administration, or a closely related field.
Fluency in English and Spanish.
Courtware/JusticeOne experience.

Responsibilities

Provide customer service and procedural information to the public, defendants, attorneys, law enforcement agencies, judicial officers, and other stakeholders by telephone, email, and in person.
Schedule, coordinate, and maintain Municipal Court calendars for arraignments, hearings, motions, trials, first appearances, probation revocation hearings, and other proceedings.
Prepare and organize court calendars, case files, pleadings, exhibits, and supporting documentation.
Attend court proceedings and enter pleas, dispositions, sentences, fines, probation conditions, continuances, and other judicial actions into the case management system.
Import, process, review, and maintain citations, accusations, court orders, motions, affidavits, conflict letters, appeals, resets, continuances, and other legal filings.
Draft and process court orders, legal documents, and related documents for review and signature by the Judge or Clerk of Court.
Enter criminal history and update, track, and maintain case information throughout each case’s lifecycle.
Research criminal and driver histories through GCIC, NCIC, DDS, and other authorized systems to verify defendant information, warrants, driver’s license status, insurance, and prior criminal history.
Process and account for fines, fees, restitution, bonds, and other court payments; issue receipts; reconcile cash drawers and deposits; reconcile jail funds and bond transactions; and maintain financial records.
Maintain bond records and reconcile daily bond activity received from law enforcement agencies.
Prepare and conduct virtual inmate first appearance hearings and maintain related documentation and scheduling.
Schedule non-jury trials and authorized continuances in accordance with court procedures.
Monitor motions, filings, conflict notices, and other case activity to support timely processing and compliance with statutory deadlines.
Prepare cases for transfer or bind-over to State Court or Superior Court and update applicable court and GCIC records.
Prepare certified court dispositions, perform record searches, and provide certified copies of court records in accordance with Georgia law.
Monitor and maintain court-appointed translator and attorney appointment lists.
Receive, process, distribute, and maintain incoming and outgoing mail and official court correspondence.
Maintain electronic and physical court files in accordance with applicable retention requirements.
Support office operations by maintaining records, filing documents, responding to public records requests as appropriate, and performing general administrative duties.
Perform other duties as assigned in support of Municipal Court operations.
Attend training, workshops, and seminars as required.