Deputy Court Clerk

Prince William County Government • Manassas, VA

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About The Position

Prince William County’s Juvenile & Domestic Relations District Court is hiring a Deputy Court Clerk for the Records/File Room. This independent role manages and maintains active and finalized court files, ensures accurate filing and retrieval of records, and fulfills document-copy requests in accordance with established procedures and confidentiality requirements. The clerk also identifies and resolves filing discrepancies, prioritizes daily assignments, and helps the Financial Clerk Supervisor process morning and end-of-day financial reports.

The position is part of a fast-paced, high-volume data-entry office with frequent critical deadlines. The clerk ensures court instructions are carried out and legal documents are prepared accurately in accordance with applicable policies and procedures. Training is provided. This is an at-will position; candidates serve at the pleasure of the Chief Judge. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The starting salary is $66,717.

Requirements

• High school diploma or equivalent.
• Pass a background check.
• Ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision.

Nice To Haves

• Previous experience in filing, records management, or administrative support.
• Court or legal experience.
• Business or office-related experience.
• Proficiency with numerical filing systems and records organization.
• Exceptional attention to detail and accuracy.
• Strong time-management and organizational skills.
• Ability to manage competing priorities and work without constant oversight.
• Ability to type 35 words per minute.
• Knowledge of Microsoft processing programs.

Responsibilities

• Independently manage and maintain court files in Pending (active cases) and Masters (finalized cases).
• Accurately file, index, organize, and retrieve court records using a numerical filing system.
• Maintain an orderly, efficient file room and ensure records are properly stored and readily accessible.
• Manage and fulfill requests for copies of court documents according to established procedures and confidentiality requirements.
• Identify and resolve filing discrepancies to maintain the accuracy and integrity of court records.
• Prioritize daily assignments and complete responsibilities accurately and within established deadlines.
• Work with the Financial Clerk Supervisor to assist with processing morning and end-of-day financial reports.
• Ensure court instructions are executed and legal documents are prepared accurately in accordance with appropriate policies and procedures.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED