Deputy Clerk III - Probate Court (Non-Merit)

DeKalb County•Decatur, GA

About The Position

The Deputy Clerk III performs specialized administrative duties and processes complex legal documents in support of assigned court functions. The position also provides lead guidance, direction, and training to less experienced Deputy Clerks. Duties may include customer service; processing court filings and records; entering and auditing data; accounting and purchasing activities; drafting and processing legal documents; coordinating court calendars; and, depending on assignment, coordinating jury-related work. The role may also involve testifying during court hearings and performing other related duties or special projects as requested.

Requirements

High school diploma or GED.
Three years of experience processing legal documentation, supporting court functions, office administration, or legal or court-related work; or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
May be required to possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification.
Depending on assignment, may be required to possess and maintain a valid Georgia driver's license.

Responsibilities

Lead and coordinate daily work activities of assigned coworkers, organize and monitor work, provide technical assistance, and train coworkers on procedures and equipment.
Provide customer service by telephone, mail, and in person, including information and assistance about court activities, procedures, documentation, fees, and case status.
Review and accept legal documents according to court procedures and deadlines; answer questions and complaints, research issues, and initiate resolutions.
Prepare, receive, respond to, and process court-related documents, including subpoenas, court orders, hearings, continuances, warrants, case filings and dispositions, citations, and deeds.
Receive, date-stamp, distribute, submit, review, verify, record, and file legal documents and related information.
Enter court and legal information into computer systems and databases; scan and index documents, audit data, update case dispositions, and maintain accurate records and filing systems.
Prepare and maintain financial documents, pay requests, budget amendments, purchase requisitions, support payments, and invoices; resolve billing issues, disburse funds, and reconcile bank statements.
Coordinate purchasing activities with vendors, prepare requisitions and purchase orders, monitor their status and accuracy, and serve as the department purchasing card representative.
Coordinate staff activities with other units or divisions, participate in special projects, perform related duties, and testify during court hearings as required.
Draft court orders, subpoenas, and other legal documents for the assigned judge's approval and signature; process legal matters and filings under established court guidelines.
Process new filings, motions, services, responses, traverses, answers, dismissals, releases, checks, payments, and Rule Nisei's; close court-ordered cases and prepare, sign or stamp, and mail documents to involved parties.
Sign documents as Deputy Clerk of the Court when required.
Schedule hearings, motions, and trials; communicate paperwork and court appearance instructions; record case numbers in the court date and time logbook; prepare calendars for publication; and check weekly calendars for accuracy.
As assigned, coordinate prospective-juror work, direct jury commissioners to reconstitute jury boxes, and help provide qualified jurors in accordance with applicable laws.
As assigned, provide jury statistics, implement changes to jury programs, prepare and distribute departmental reports, review Georgia Code provisions concerning jury information, notify jurors when to report, and inform coworkers about policy changes.