Deputy Clerk III - Probate Court (Non-Merit)

DeKalb County•Decatur, GA

4d•$20 - $31

About The Position

The Deputy Clerk III performs specialized administrative duties and processes complex legal documents in support of assigned court functions. The role provides lead guidance, direction, and training to less experienced Deputy Clerks. Duties include customer service; processing and maintaining court records and legal documents; entering and auditing case data; performing accounting and purchasing activities; drafting and processing documents for an assigned judge; managing court calendars; and, depending on assignment, coordinating jury-related work. The position may also participate in special projects and testify during court hearings as required.

Requirements

High school diploma or GED.
Three years of experience processing legal documentation, supporting court functions, office administration, or other legal- or court-related work; or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
May be required to possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification.
Depending on the area of assignment, may be required to possess and maintain a valid Georgia driver's license.

Responsibilities

Lead and coordinate daily work activities of assigned coworkers, organize and monitor work, assist with complex situations, provide technical expertise, and train coworkers on operational procedures and equipment.
Provide customer service by telephone, mail, and in person; explain court activities, services, procedures, documentation, fees, and case status; review and accept legal documents; research questions or complaints and initiate resolution.
Process court-related documents, including subpoenas, court orders, hearing and continuance documents, warrants, case initiation documents and dispositions, citations, deeds, and other legal materials.
Receive, date-stamp, distribute, submit, review, verify, record, and file legal documents and records; create spreadsheets and activity reports.
Enter court and legal document data into computer systems and databases; scan, index, and record case information; audit data for accuracy; update case dispositions; and maintain accurate records and filing systems.
Perform assignment-specific accounting duties, including preparing and maintaining financial documents, processing invoices and payments, resolving billing issues, balancing and disbursing funds, and reconciling bank statements.
Coordinate purchasing activities with vendors; communicate specifications; prepare requisitions and purchase orders; monitor their status and accuracy; and serve as department purchasing card representative.
Participate in special projects as requested by the assigned judge, coordinate staff activities with other units or divisions, and testify during court hearings when required.
Draft court orders, subpoenas, and other legal documents for the assigned judge's approval and signature; process legal matters and filings under established court guidelines; close court-ordered cases; prepare, sign or stamp, and mail documents; and sign documents as Deputy Clerk of the Court when required.
Schedule hearings, motions, and trials; communicate paperwork and appearance instructions; record case numbers in the court date and time logbook; prepare calendars for publication; and review weekly calendars for accuracy.
As assigned, coordinate work related to prospective jurors, direct jury commissioners in reconstituting jury boxes, and help provide qualified jurors in accordance with applicable laws.
As assigned, provide jury statistics, implement jury program changes, generate and distribute departmental reports, review Georgia Code related to jury information, notify jurors when to report, and instruct coworkers about policy changes.