Principal Court Clerk (Probate Court Clerk)

Shelby County•Memphis, TN

14h

About The Position

The Principal Court Clerk is responsible for Probate Court Clerk courtroom activities and mental health case activities, and serves as the primary agent for the passport acceptance agency. The position provides courtroom support for Probate Court Mental Health proceedings across all court divisions, handles court records and documents, and communicates procedural information to parties and relevant officials. The role also reviews the work of deputy court clerks in the absence of a supervisor and performs other related duties as required or directed. The position is subject to a background check for convictions substantially related to potential job duties. Employees hired after September 1, 1986, must reside in Shelby County as a condition of employment, subject to the stated exemptions.

Requirements

Four years of experience performing appropriate clerical, bookkeeping, data processing, or statistical duties.
High school diploma or GED.
Proof of education, training, and/or experience is required.
Knowledge of courtroom procedures.
Knowledge of various legal documents issued by the court.
Ability to establish and maintain a system of files.
Ability to work with court officials.
Ability to organize and communicate.
Ability to write legibly on legal documents and court files.
Ability to perform accurate math computations.
Employees hired after September 1, 1986, must reside in Shelby County as a condition of employment, except for specified public safety/civil service exemptions.

Responsibilities

Provide courtroom support for Probate Court Mental Health proceedings in all court divisions.
Record case dispositions, court orders, and arrangements for payment of court fees.
Prepare a docket or calendar of cases to be called for Probate Court Mental Health proceedings.
Prepare routes and maintain files of court case folders and posts.
Serve as a primary agent for the passport acceptance agency.
Examine legal documents submitted to the court for adherence to court or law procedures.
Prepare court case folders and posts, and file and route documents.
Explain procedures or forms to requesting parties.
Secure information for judges and contact witnesses, attorneys, and litigants to obtain information for court; instruct parties when to appear in court.
Provide information for various state and County offices as required.
Administer oaths to witnesses, attorneys, and litigants.
Record minutes of court proceedings and prepare the same.
Enter decisions, continuances, and other court information electronically; edit and delete information as required.
Review the work of deputy court clerks in the absence of a supervisor.
Perform other related duties as required or directed.