Probate Clerk

Ottawa County•Grand Haven Courthouse: 414 Washington Ave. Grand Haven, MI

4d•Onsite

About The Position

Under the supervision of the Probate Register, provides clerical and case processing support for the Probate Court. Maintains hardcopy and digital records for probate caseflow management, prepares a variety of documents, receives payments and provides a variety of clerical and customer support services. This is a full-time, benefited position based out of the Ottawa County Courthouse located at 414 Washington Ave., Grand Haven, MI. Typical working hours are Monday - Friday, 8:00am - 5:00pm.

Requirements

High school diploma or GED
One year of progressively responsible experience in a position requiring extensive public contact and fast, accurate keyboarding skills
Excellent customer relation skills
Basic knowledge of Michigan Court Rules
Basic knowledge of court administrative procedures and practices
Basic knowledge of probate court processes
Fast and accurate keyboarding skills
Working knowledge of privacy requirements related to medical and court records
Knowledge of document imaging protocols and equipment operation

Nice To Haves

Specific experience in a legal practice or court office position

Responsibilities

Assists customers on the phone and at the counter, explaining court policy and procedures for probate matters; refers customers to appropriate court staff.
Assists self-represented litigants with all probate filings including estates, petitions for guardianships and conservatorships, and other petitions, motions, and forms with the court.
Prepares dispositions, preliminary court orders, and other post-hearing documents; prepares notices to appear; and prepares proofs of service and serves notices to involved parties by mail.
Coordinates interactive video technology/telephone hearings with prisons, jails, and residential psychiatric and treatment facilities/programs so incarcerated and confined parties can participate in hearings.
Reviews probate files for pending dates for annual fiduciary filings and prepares notices to fiduciaries.
Prepare delinquent fiduciary filing notices.
Receives payments for filing fees, inventory fees and other monies paid to the court and issues receipts.
Assists in preparation and balancing of the daily cash deposit.
Duplicates digital recordings of court hearings as approved by judge.
Reviews files for scheduled hearings and ensures that files are accurate, complete and up-to-date.
Processes attorney billings, entering proper account numbers, checking bills for accuracy against case files, running adding machine to verify amounts.
Tracks death certificates and maintains wills.
Reviews electronic filings for acceptance and assists the public with questions related to the state MiFile system.
Performs other duties as assigned.