Deputy Clerk Jobs

About The Position

Requirements

• High school diploma or GED.
• Three years of clerical support experience, or an equivalent combination of education and experience providing the stated minimum qualifications.
• Fingerprint-based background check required.
• Security Awareness training as required by GCIC.
• May be required to obtain Terminal Operator Certification.
• Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
• Knowledge of court recording and filing regulations and procedures.
• Knowledge of legal terminology, documents, and laws, rules, and regulations governing the filing and recording of legal instruments.
• Ability to type 35 words per minute.
• Ability to deal courteously and diplomatically with the public, County officials, attorneys, and employees, including tactful interaction with angry or hostile individuals.
• Ability to follow oral and written instructions.
• Ability to communicate clearly and effectively, orally and in writing.
• Skills in general computer operations and Microsoft Word, Microsoft Excel, and Adobe Acrobat.

Nice To Haves

• Bilingual skills are a plus.

Responsibilities

• Assume duties of the Clerk of the Court as required.
• Receive, record, and file documents.
• Assure scheduling of cases and hearings.
• Prepare and type documents and records.
• Prepare and distribute the court calendar.
• Collect, receipt, and account for money.
• Respond to inquiries and requests from the public.
• Operate office machines, with emphasis on personal computers.
• Perform other related duties as required.
• Process civil and criminal case file records; prepare appeals; process bond forfeitures and Temporary Protective Orders; receipt fines and costs; maintain business, professional, and administrative records and indexes; submit electronic disposition reports; prepare closed-case reports; and issue fi-fa’s.
• Process payable traffic, boating, hunting, and fishing citations, including obtaining driving records, calculating and receipting fines, mailing arraignment notices, and submitting electronic dispositions and failures to appear.
• Assist with office accounting, including bank deposits, month-end reporting, and distributions.
• File, process, store, and retrieve real estate records involving land transactions, plats, liens, and UCCs; collect applicable taxes and recording fees; and ensure instruments meet recording standards.
• Process notary public and tradename applications.
• Manage and oversee Board of Equalization operations, including recruiting and appointing members, scheduling training and hearings, attending hearings, providing secretarial support, notifying taxpayers of hearings and decisions, and maintaining the payroll roster.
• Process case-file requests for calendars and hearings; deliver, retrieve, refile, or route files while tracking their locations.
• Scan and file pleadings; shuffle and box case files for expansion or storage.
• Manage jury selection for trial and grand jurors, maintain jury-pool information, and process juror payroll.
• Staff the receipt room and receipt fines imposed by the judge following courtroom appearances.
• Maintain regular and predictable attendance.