Deputy County Clerk - Accounting

Teton County•Jackson, WY

About The Position

The Deputy County Clerk performs clerical accounting duties for the Teton County Clerk’s Office (TCCO), including reviewing documents and processing and finalizing payroll and accounts payable transactions. The position enters data into computer systems, prepares required paperwork for federal and state government, and assists with other clerical and administrative duties. Work is performed within the scope of the employee’s authority and training, in compliance with applicable rules, regulations, County policies, and quality standards. Duties may vary by assignment and may change at the employer’s discretion. The role includes specialized governmental accounting and record keeping, monitoring accounts, contracts, and budgets, preparing accounting documents and reports, and working with contracted auditors on the annual county audit. It also handles tax reporting, monthly and annual itemized billing to joint government agencies, state and federal grants, and county liquor license and permit processing. The Deputy County Clerk assists County staff and external agencies with technical and customer service issues, cross-trains in other Clerk’s Office duties, and may support special activities such as elections. The role requires courteous and cooperative interaction with the public and County staff and maintaining confidentiality of County information.

Requirements

Associate degree in Business or Public Administration, or a related field, or an equivalent combination of education, training, and experience.
Three years of accounting and computer experience.
Valid Wyoming or Idaho driver’s license and an acceptable driving record.
Ability to understand and apply County policies and relevant state and federal laws, rules, and regulations.
Ability to accurately process technical transactions and maintain departmental records, files, and documentation.
Ability to prepare, review, and monitor accounting documents for accuracy and completeness.
Ability to meet deadlines and strict time frames for processing technical documents and reports.
Ability to respond to inquiries and provide information on departmental services, programs, policies, and procedures.
Ability to establish and maintain effective working relationships with staff and clients.
Effective verbal and written communication skills.
Knowledge of County policies and procedures, County accounting policies, and state and federal regulations covering public-sector accounting.
Knowledge of accounting, bookkeeping, records maintenance, and identifying errors and discrepancies in accounting records.
Knowledge of business computers, standard MS Office applications, specialized state and local software systems, and customer service principles, protocols, and standards.

Nice To Haves

Payroll experience is preferred.
Specific technical skills training and certifications may be required.

Responsibilities

Review, process, and research technical and accounting documents for the Teton County Clerk’s Office in accordance with applicable rules, regulations, procedures, County policies, and quality standards.
Process payroll and accounts payable documents and related documentation; maintain account records and spreadsheets; identify document, file, database, and processing errors.
Review source documents for compliance and determine appropriate handling and actions for financial and technical transactions.
Perform specialized governmental accounting and record keeping as assigned and work with contracted auditors on the annual county audit.
Monitor accounts, contracts, and budgets; develop accounting and transaction documents and reports; exercise initiative in resolving accounting problems.
Report tax information and related documents to the Internal Revenue Service.
Prepare itemized billing to joint government agencies on a monthly and annual basis.
Process state and federal homeland security and other grants.
Review and process county liquor license renewals, catering permits, and new or transferred licenses.
Assist County staff in resolving technical issues and resolve customer service issues with other County offices, departments, and outside governmental agencies.
Cross-train in other TCCO duties and assist with training and cross-training TCCO staff.
Support special activities such as elections when needed to meet variable annual workload demands.
Interact courteously and cooperatively with visitors and County staff, maintain confidentiality, and perform other assigned duties.