Deputy County Clerk/Accounts Payable

County of Newaygo•White Cloud, MI

About The Position

Newaygo County is hiring a full-time Deputy Clerk, with the primary responsibility of processing accounts payable for County departments. The position also provides general office support and administrative assistance throughout the County Clerk’s Office, including customer service at the counter and by telephone. The selected candidate will have opportunities to learn about the office’s other responsibilities and work with County officials. The County Clerk’s Office handles areas including vital records, elections, and clerk duties for the Board of Commissioners. The role involves collecting and reviewing departmental invoices, coordinating with departments to confirm account numbers and authorizations, working with the County Treasurer’s Office, and mailing checks after Board of Commissioners approval. It also serves as a secondary point of contact for the office and responds to public inquiries about vital records and concealed pistol requests. The position assists with preparing and processing marriage licenses, assumed names, and co-partnerships, and helps compile and update the annual Newaygo County Directory. Employment offers are contingent upon passing a background check and drug screening, including marijuana screening. Applicants should submit a cover letter, resume, and three professional references. Newaygo County offers an employer-sponsored retirement plan and health insurance with no payroll deduction.

Requirements

High school diploma or equivalent.
Some advanced coursework in data processing, data management, and accounting.
At least two years of administrative office experience providing familiarity with data processing, basic accounting, customer service, and general office procedures.
Strong organizational skills.
Excellent customer service skills.
Excellent computer skills.
Must possess notary certification for county purposes only.
Must pass a background check and drug screening, including marijuana screening.

Responsibilities

Serve as the primary accounts payable clerk.
Provide general office support and back up customer service at the counter and on the telephone.
Provide administrative support to positions in the County Clerk’s Office.
Collect invoices from County departments and coordinate with departments to verify account numbers and proper authorization under County policies.
Coordinate with the County Treasurer’s Office before processing departmental accounts payable requests.
Mail checks after approval by the Board of Commissioners.
Serve as a secondary point of contact for the County Clerk’s Office.
Respond to public inquiries in person, by telephone, and electronically, including requests regarding birth, death, and marriage records and concealed pistol requests.
Direct incoming calls to office staff and other internal and external units of government.
Assist in preparing and processing marriage licenses, assumed names, and co-partnerships, including typing, recording, indexing, filing, and issuing information.
Assist with compiling and updating the annual Newaygo County Directory.