Deputy County Clerk - Accounting

Teton County - Jackson, Wyoming•Jackson, WY

3d•$33 - $38

About The Position

The Deputy County Clerk performs clerical accounting duties for the Teton County Clerk’s Office (TCCO), including reviewing documents, processing and finalizing payroll and accounts payable transactions, entering data into computer systems, and reporting required paperwork to federal and state government. The role also supports other clerical and administrative duties and performs work within the scope of the employee’s authority and training. The position reviews and processes technical and accounting documents in accordance with applicable rules, regulations, procedures, County policies, and quality standards. It maintains account records and spreadsheets, identifies processing errors, determines appropriate handling and follow-up actions, monitors accounts, contracts, and budgets, and prepares accounting documents and reports. Other work includes specialized governmental accounting and recordkeeping, support for the annual County audit, tax reporting to the IRS, billing joint government agencies, processing grants, and handling County liquor license renewals, catering permits, and new or transferred licenses. The Deputy County Clerk assists County staff and external agencies with technical issues and customer service matters, cross-trains in other TCCO duties, may help train staff, and may be assigned to special activities such as elections. The position is performed in a standard office environment and includes courteous public and staff interactions, confidentiality, and other duties as assigned.

Requirements

Associate degree in Business or Public Administration, or a related field, or an equivalent combination of education, training, and experience.
Three years of accounting and computer experience.
Valid Wyoming or Idaho driver’s license and an acceptable driving record.
Ability to understand and apply County policies and relevant state and federal laws, rules, and regulations.
Knowledge of County policies and procedures, public-sector accounting regulations, accounting and bookkeeping practices, and records maintenance.
Ability to review and update accounting records and identify errors and discrepancies.
Ability to use business computers, standard Microsoft Office applications, and specialized state and local software systems.
Ability to accurately process technical transactions and maintain departmental records, files, and documentation.
Ability to prepare, review, and monitor accounting documents for accuracy and completeness.
Ability to meet deadlines and strict processing time frames.
Customer service skills, including responding to inquiries and providing information about departmental services, programs, policies, and procedures.
Ability to establish and maintain effective working relationships and communicate effectively verbally and in writing.

Nice To Haves

Payroll experience.

Responsibilities

Review, process, and research technical and accounting documents in compliance with applicable rules, regulations, procedures, County policies, and quality standards.
Process payroll and accounts payable documents and related documentation; maintain account records and spreadsheets; identify document, file, database, and processing errors.
Review source documents for regulatory compliance and determine the proper handling of financial and technical transactions.
Determine appropriate actions based on document contents and TCCO policies.
Perform specialized governmental accounting and recordkeeping as assigned and work with contracted auditors on the annual County audit.
Monitor accounts, contracts, and budgets; develop accounting and transaction documents and reports; and resolve accounting work problems.
Report tax information and related documents to the Internal Revenue Service.
Prepare itemized billing for joint government agencies on a monthly and annual basis.
Process state and federal homeland security and other grants.
Review and process County liquor license renewals, catering permits, and new or transferred licenses.
Assist County staff with technical issues and resolve customer service issues involving County offices, departments, and outside governmental agencies.
Cross-train in other TCCO duties and assist with training and cross-training staff.
Support special activities, such as elections, as needed to meet variable annual workload demands.
Interact courteously and cooperatively with the public and County staff, maintain confidentiality, and perform other assigned duties.