Deputy Court Clerk (In Court)

Marathon County•Wausau, WI

About The Position

The Deputy Court Clerk assists the Clerk of Court with courtroom responsibilities and accurate court recordkeeping. Work follows established laws, policies, and procedures and requires accuracy, accountability, organization, and independent judgment. The position does not supervise others and works under the administrative supervision of the Clerk of Court or designee, with direction from judges and court commissioners during proceedings. Work is reviewed primarily by inspection of written and electronic records. The role involves regular contact with judges, attorneys, jurors, County employees, and the public. The Deputy Court Clerk supports efficient courtroom operations by preparing case dockets, gathering information for judges, entering real-time information into CCAP, preparing legal documents, and identifying when court security or other assistance may be needed. The clerk may also assist in other areas of the Clerk of Court’s office as assigned. The position requires regular and predictable attendance and additional hours as required.

Requirements

High school graduation or equivalent and two years of clerical or administrative office experience, or an equivalent combination of related post-high-school education and experience.
Ability to multitask, solve problems, attend to detail, use sound decision-making, and work in a fast-paced environment.
Strong typing/keyboarding, computer, and written communication skills, and ability to learn and use CCAP, video conferencing, telephone systems, and other courtroom technology.
Ability to learn and apply moderately complex court procedures, policies, and instructions through hands-on training.
Ability to anticipate changing courtroom needs and coordinate with external parties, including jail staff, court security, attorneys, and court staff.
Ability to communicate clearly, confidently, and professionally.
Ability to maintain confidentiality, exercise discretion, and remain calm and impartial in stressful or sensitive situations.
Ability to work effectively with judges, attorneys, coworkers, and the public while supporting teamwork, respect, and customer service.
Ability to maintain punctuality, meet scheduling requirements, and adapt to changing courtroom assignments and operational needs.
Ability to understand and support the County’s and department’s mission, core values, plans, and priorities.
Ability to work additional hours as required.

Nice To Haves

Experience in the legal field is preferred but not required.
Knowledge of courtroom proceedings and the judicial system, including familiarity with criminal, civil, traffic, juvenile, and family case types, is helpful but not required.

Responsibilities

Prepare for court hearings by reviewing dockets, gathering information, and coordinating courtroom needs with judges, attorneys, court staff, jail personnel, and court security.
Record and maintain accurate, complete minutes of proceedings in CCAP, including appearances, pleas, motions, sentences, rulings, orders, and dispositions.
Administer oaths to witnesses and mark, record, track, and maintain exhibits, including proper documentation, storage, and handling.
Prepare court documents, orders, judgments, and notices for judicial review and signature, and process court actions and documents accurately and promptly.
Communicate professionally and maintain effective working relationships with judges, attorneys, the District Attorney’s office, Public Defender’s office, County employees, litigants, and the public.
Operate courtroom technology, including video conferencing and electronic equipment, and coordinate technical assistance when needed.
Protect confidential court information and follow applicable laws, court rules, policies, and procedures.
Prioritize work, respond to changing courtroom needs, and identify issues requiring judicial or supervisory attention.
Provide backup assistance in other courtrooms and divisions, including case processing, electronic filing, data entry and docketing, filing, record searches, scanning, and public counter assistance.
Participate in cross-training and professional development, identify opportunities to improve work processes and customer service, and support County and department goals.
Maintain regular and predictable attendance, work additional hours as required, and perform related duties as assigned.