Coordinator Jobs

About The Position

Requirements

• High school diploma or GED required
• Minimum 5 years of experience in human resources and recruiting/staffing
• Knowledge of state and federal employment laws relating to key areas of responsibility
• Working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent verbal and written communication, planning, and organizing skills
• Strong problem-solving skills
• Ability to maintain confidentiality at all times
• Ability to multi-task and use discretion and independent judgment
• Ability to work in a team environment with close attention to detail
• Ability to adapt and flex to a changing environment

Nice To Haves

• Bachelor's degree in Human Resources, HRMS, Business Administration, or a related field
• Working knowledge of Applicant Tracking Systems and background service vendors

Responsibilities

• Manage the requisition process, ensuring all required approvals and documentation are received before recruitment proceeds
• Maintain job description/recruiting templates within the Applicant Tracking System (ATS)
• Verify requisitions are accurate prior to opening and work closely with hiring managers and department heads to resolve issues
• Audit all requisitions using data and budget metrics to ensure recruiting headcount aligns with approved budgets; approve or deny requisitions accordingly
• Work with Talent Management and HR leadership to reconcile any compliance issues
• Process offer letters for prospective employees, ensuring appropriate language based on position, department, and pay bands
• Obtain appropriate approval on offer letters prior to disbursement and ensure timely receipt/upload of signed offer letters into the ATS
• Manage the background and reference check process, acting as main point of contact between candidates and third-party vendors
• Monitor progress to ensure completion, troubleshoot issues, and maintain a background check log for consistency
• Coordinate with recruiters to ensure candidates granted an interview receive and complete an employment application
• Coordinate onboarding and scheduling for new hires
• Track and manage approvals for temporary employees placed by staffing agencies, including approving temp agency invoices
• Create and provide weekly and ad-hoc reports on open positions and recruitment metrics upon request
• Represent the company at job fairs, recruiting events, and open houses as needed